What is Project Management Software?

Project management software enables managers to complete projects smoothly and on time. It helps you generate practical goals and deadlines according to the data you enter in the system so that you won’t have to rely on guesswork. Moreover, you can link separate tasks to get the big picture of project status and also to ensure that your team members complement, rather than contradict, their deliverables. Visual ticklers such as Gantt Charts are common project management tools. Managers can use the software to anticipate issues and possibilities as well as conducive and unfavorable scenarios, and reorganize their processes, resources, time, and data to adapt to changing situations. Regardless of whether you’re restructuring a website, constructing a building, or preparing for events and other projects, project management software can ensure you meet your deadlines and milestones. If you want to find out more about project management features, browse the reviews of the highest rated apps in this category and learn more about the current front-runner Wrike.

Most Popular Project Management Software

Wrike

Our Score 9.7

User Satisfaction 99%

A winner of 2015 Best Project Management Software Award. It lets you prioritize your assignments, monitor updates in real time, and give timely feedback. Read Reviews

dapulse

Our Score 9.5

User Satisfaction 95%

daPulse is a collaboration and communication app you can use to get your team members working efficiently in sync from a single platform. Read Reviews

eXo Platform

Our Score 9.4

User Satisfaction 99%

A winner of 2015 Exceptional Customer Support Award. eXo is an excellent open source social networking solution that is also built as a collaboration tool. Read Reviews

JIRA

Our Score 9.4

User Satisfaction 99%

JIRA is a project management software that is quite popular among many companies including top brands such as eBay and Cisco. Read Reviews

Projectplace

Our Score 9.4

User Satisfaction 99%

Winner of 2016 Best Agile Project Management Software Award. A collaborative tools that enables people and organizations to reach their goals and complete projects. Read Reviews

Mavenlink

Our Score 9.3

User Satisfaction 99%

A simple, intuitive platform to manage all team and project activities. Read Reviews

Nutcache

Our Score 9.3

User Satisfaction 100%

Winner of our 2016 Expert's Choice Award. Put efficiency in your project collaboration and quote-to-collection processes. Read Reviews

Workfront

Our Score 9.2

User Satisfaction 94%

Workfront is the only solution that expertly manages all of your work not just projects. Read Reviews

Clarizen

Our Score 9.5

User Satisfaction 100%

Award-winning social collaboration and powerful project management software to build high-performance teams & achieve operational excellence. Read Reviews

How To Choose The Best Project Management Software

In any business nowadays, you would see that project management is a very crucial aspect in the operations, whether the field is construction, information technology, engineering—what have you. A lot of businesses nowadays, regardless of their size or scope, use project management software as a key tool to make changes in their strategies and to achieve new goals. It should not come as a surprise as online project management can definitely boost the operations of a company or organization and make it better and more competitive—only if the project management is correctly implemented.

Therefore, it is really important that in your business, you should select the right project management software solution for your company, enabling you to oversee tasks, monitor projects, manage customer relations, do inventory, keep work-related files, as well as various business operations in an efficient and easy manner. Many successful firms at present use the perfect project management solution as a must-have tool.

What kind of project management service would be the best one for your company though? Companies and organizations sometimes have this tendency to select the most popular project management platform out there based on some media buzz or a few reports, only to discover that the solution is not the perfect fit for their operations.

To guide business owners like you, here is a quick buyer’s guide on how to select the best Project Management Software, and the considerations that you can use before you hop to the next software vendor and immediately purchase one. You may also want to read our top 10 project management software comparison.

Get to know each product with free trial

Usually the best approach is to try out some free trial plans from the most reliable services to find out more about their key features first. That way you will be able to get some first-hand experience with the software before you actually invest money in it. The best thing to do hen looking for the best Project Management software is to try services that currently have the highest results in our SmartScore and Customer Satisfaction Rating in the project management software category: Wrike reviews, Nutcache, eXo Platform, JIRA, Workfront, Zoho Projects, ProWorkFlow, Zoho Docs, Procore, Mavenlink, Azeus Convene, TeamDesk, and LiquidPlanner.

Targeted Businesses

  • Small businesses use project management software to manage tasks and be organized.
  • Mid-market companies create project management offices with the solution.
  • Large enterprises use the software to manage multiple projects simultaneously.

Project Management Software For Enterprises

Project Management software is particularly useful for large companies handling a variety of complex projects at the same time. The ideal scenario for them is to discover that one-size-fits-all project management solution which will help them prioritize information and adapt to ever-changing priorities, standardize the planning process even in their most diverse teams, and avoid risk and unnecessary delays. Luckily for them, the challenge of developing a solid project manager nowadays is to make it as competitive as possible, but still packed in a user-friendly interface that won’t require exhausting and costly training, or huge investments. What is also important for them is that they get access to a robust analytic suite that helps them operate with big data, which is not the case when managing each project individually.

Top Vendors

  • Wrike: Wrike is an online project management software created to make work faster and more efficient in distributed and co-located groups.
  • Asana: Asana is a task and project management application that facilitates team collaboration and communication.
  • Trello: Trello is a collaboration software that helps members to discuss a project in real-time.
  • Clarizen: Clarizen is an enterprise-grade system that links robust project management to social engagement and in a unique and easy way.
  • JIRA: JIRA is designed to help you capture, assign, and set priorities to your work. It allows you to manage the entire process of application development – from concept to launch.

Get details on the popular apps in this category by reading our comprehensive article on the top 15 project  management solutions.

Types of Project Management Software

Project management tools are generally categorized into four main categories:

  • In-house or on-premise software: On-premise software refers to solutions that are installed in your company’s office equipment or computer servers. They are regarded as in-house project management tools.
  • Individual software: These can be web-based tools that promote project management involving individual projects or tasks.
  • Medium-sized systems: These project management software tools are web-based and intended as central project management systems.
  • High-end systems: These refer to systems that are largely created as central project management systems for top enterprises and large organizations.

Key Features of Project Management Software

When looking for the project management platform that is right for you, below are some key considerations and features:

  • Collaborate with your employees in real-time – Project management apps offer communication tools to help teams discuss tasks in real time. The solution can keep each team member updated and enable them to quickly deal with problems as they arise.
  • Document sharing – The software offers document sharing tools to enable users to edit and update project reports, and create systems for communication and transparency.
  • Manage project costs – Project management software generally offers tools that help to manage project costs.
  • Manage risks, budgets, and forecasting – The software helps you to identify project risks, track budgets, and create forecasts.
  • Reporting capabilities – The system offers flexible report formats and helps you access required data quickly and easily to keep projects on schedule.
  • Intuitive to use – Dashboard-based software is easy to install and simple to learn and use. This means faster implementation and ramp-up times.

Benefits of Project Management Software

Look for a platform that can be integrated with the rest of your business operations. A versatile project management software program should allow your business to add users, streamline your various operations, and grow projects and activities, while at the same time reducing the expenses of your company. If you can find a project solution that allows you to incorporate all of these functions, then you find a solution that is worth buying.

Always consider the needs of your business. Ask yourself: what does my company need? Before buying a project management software program, it is always good to do a meticulous and careful evaluation of your company’s needs first, the number of people who will use the program, and which of a tool’s features can address your company’s needs not only in the present but also tomorrow.

The pricing model is also one key consideration you should watch out for. For example, instead of buying the project management solution outright, why not subscribe to the solution for a month, or even a year? Subscribing to use the features for a month or a year may cost lower than purchasing the software solution, especially when you are not sure if the tool is the perfect one for your business. A lot of the solution providers out there offer discounted rates for companies subscribing to an annual plan instead of a monthly one, so it is something that you might want to carefully evaluate. Look for a solution provider that will allow you to quickly add or reduce the number of users or expand certain features. More importantly, look for a company that will give you the option to cancel your subscription if you find out later that the project management solution cannot adequately handle the needs of your business. It will also benefit you a lot to check out the various project platforms that offer trial subscriptions for you to gauge in a limited time if the solution has what your business needs.

Before selecting a project management tool, consider getting responses or feedback from the rest of your team, especially the ones whom you think will be using the solution. Check the issues they have which the tool can hopefully address.

Latest Trends

  • Remote teams will become mainstream: A recent study by Intuit shows that 40% of workers in the US will be temporary employees, contractors, and freelancers by 2020. These contractors are already working remotely on websites such as Demand Media, Freelancer.com, and Upwork. Plus, full-time employees are increasingly making use of telecommuting. All this means that projects will continue to use more contract and remote employees in the future.
  • BYOD poses challenges: More employees are making use of BYOD (Bring Your Own Device) to use their own laptops, tablets, and smartphones for work purposes. This trend poses new challenges to project managers. They have to ensure the software they use is suitable for multiple platforms. Other challenges are to enhance security, and create multiple installation images and new processes. This means project managers have to do more complex work and combine their tasks with help desk function.

Potential Issues

  • Costly programs: Some project management programs can be expensive with little return on investment. You may need to custom design the solution or buy multiple programs. These are difficult to implement and can prove to be costly.
  • May complicate simple projects: A project management system may not be ideal for simple projects. They may have complex features that may prove to be counter-productive and end up complicating simple projects. Inappropriate use of project management solution can thus unnecessarily complicate issues.

Bottom line

Sure it may be a bit costly, but investing in the right project management solution that has the best options for you is something that you should do. Once the project management software solution is implemented, it can make your tasks and responsibilities easier by organizing your information and consolidating your projects in a quick-to-use display that can be accessed easily. It should help companies save money and time as well as complete projects faster and better by integrating with the various tools your business has been using regularly.

Check for a project solution that is adaptable and can be changed depending on the business plans and strategy you have.

In the end, the perfect management software solution is established so your company can organize plans in the quickest as well as most efficient way for your business.

History of Project Management Software

History of Project Management Software_Infographic

All Project Management Software Reviews

Product name:
Category:
Smart
Score:
Price:
User
Satisf.
Support:
6.0
$45
100%
Tickets
8.4
$4.17
100%
Email
8.2
$25
100%
Training
8.7
$4.99
97%
Tickets
9.6
$8.33
96%
Training
9.0
$12
98%
Live support
9.1
$9
100%
Training


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Our Score Read More

FinancesOnline makes us of our innovative SmartScore™ method to examine all the products in the Time Tracking Software category in orded to help you decide on the best possible software. It evaluates the following factors: essential components, collaboration possibilities, customization, integration, ease of use, help & support, how secure a software is, support for smartphones and tablets, scores in other media. Currently, Clarizen is the leader in this category and we gave it the highest score in our tests. After extensive examination it received the best results among its competitors and we strongly suggest that you include it as one of the choices for your needs.

User Satisfaction Read More

An overview of total user satisfaction with the service in the Time Tracking Software category evaluated with our unique algorythm that analyzes user reviews, comments and opinions across a broad set of social media platforms in order to help you make an informed buying decision.

99%

96%

95%

100%

99%

99%

99%

99%

100%

97%

Pricing Read More

Each vendor in the Time Tracking Software category will offer a different set of pricing plans for its service and every plan will include a varied group of tools. Below we list the general pricing for the cheapest plan offered for each app. Keep in mind that advanced features may have an extra cost.

$10

$8.33

$5

$30

$10

$39

$5

$19

$14

$9.99

Devices Supported Read More

An overview of what kind of devices and operating systems are supported by the listed B2B solutions in the Time Tracking Software category, including mobile platforms and web-based solutions.

Windows

Linux

Android

iPhone/iPad

Mac

Web-based

Windows Mobile

Laguages Supported Read More

Check what languages and geographies are served by the popular B2B apps in the Time Tracking Software category, including apps intended for international markets and created for multi-cultural teams of employees.

USA

UK

Canada

International

China

Germany

India

Japan

Spain

France

Russia

Pricing Model Read More

Examine which pricing plans are provided by the vendors in the Time Tracking Software category to check which one suits your business preferences and expenses best. Be aware that some services can offer free or freemium accounts for you to test first.

Free

Monthly payment

One-time payment

Annual Subscription

Quote-based

Customer Types Read More

A brief look at what types of clients a given B2B solution in the Time Tracking Software category is designed for, from small businesses and non-profits to big enterprises.

Small Business

Large Enterprises

Medium Business

Freelancers

Deployment Read More

A summary of what kinds of software deployement are offered by each B2B vendor in the Time Tracking Software category. Although almost all modern SaaS solutions are cloud-hosted there are solutions might offer an on-site deployment model too.

Cloud Hosted

On Premise

Open API

History of Project Management Software

When distinguishing between good and great project management systems, a quick glance on their development is simply imperative. The first noticeable trend following the historical trajectory is sustainability, which makes absolute sense knowing that automating projects was as important back in the days as it is now, when millions of associates are triggering it to avoid management suicide. But how exactly did we arrive to a point where businesses can no longer do without such software…

History of Project Management Software_Infographic