What is Project Management Software?

Project Management Software refers to applications that were designed to facilitate project delivery and make it more efficient. Using a project management system, you can set more realistic milestones and deadlines, tie up and automate interdependent assignments, and keep all of your team’s members focused on your deliverables. Project management software usually offers visual ticklers such as Gantt Charts and time & resource tracking tools. The best performing apps in this category is Wrike. You can also learn more about what is project management software from our detailed guide.

Project Management Software

Top 12 Most Popular Project Management Software

Wrike reviews

Our Score 9.7

User Satisfaction 99%

Wrike is a winner of the 2017 Best Project Management Software Award. It lets you prioritize your assignments, monitor updates in real time, and give timely feedback. Read Reviews

Monday.com reviews

Our Score 9.5

User Satisfaction 95%

Monday.com is a collaboration and communication app you can use to get your team members working efficiently in sync from a single platform. Read Reviews

Smartsheet reviews

Our Score 9.4

User Satisfaction 99%

Smartsheet.com is an award-winning, enterprise SaaS collaboration solution for organizations, offering an innovative approach to collaborating on any project or process. Read Reviews

Clarizen reviews

Our Score 9.3

User Satisfaction 100%

Clarizen is a social collaboration and robust project management software that helps companies to build high-performance teams and achieve operational excellence. Read Reviews

Freshservice reviews

Our Score 9.0

User Satisfaction 97%

Freshservice is the winner of our Best Customer Service Software Award for 2016. It allows IT admins to effectively track and manage the assets owned by their organizations. Read Reviews

ConnectWise Manage reviews
ConnectWise Manage

Our Score 8.8

User Satisfaction 94%

ConnectWise Manage is a compact business suite that combines projects, services, marketing, sales, and finance in a single package. Read Reviews

Quire reviews

Our Score 8.5

User Satisfaction 98%

Quire is a free, modern task management app for creative teams. It lets you map out your big ideas, break them down into small steps, and tackle them one by one with your team. Read Reviews

Scoro reviews

Our Score 8.8

User Satisfaction 100%

Scoro is a cloud-based business management software and currently the most comprehensive work management solution currently in the market Read Reviews

Zoho Projects reviews
Zoho Projects

Our Score 8.5

User Satisfaction 99%

Zoho Projects is a free online project planning and collaboration software tool that helps to get your projects done faster. Read Reviews

Zoho Sprints reviews
Zoho Sprints

Our Score 8.5

User Satisfaction 100%

Zoho Sprints is a flexible and powerful tool designed for agile teams to efficiently plan, track, and deliver their project. Read Reviews

Zenkit reviews

Our Score 8.9

User Satisfaction 100%

A project management application that is simple, user-friendly, and clutter-free. It is designed to simplify the way project managers handle all aspects of their projects, from task management, scheduling, resource allocation, budgeting, and reporting to name some. Read Reviews

Asana reviews

Our Score 9.6

User Satisfaction 96%

Asana is a popular task and project management tool that allows for an easier team collaboration and communication. Read Reviews

How To Choose The Best Project Management Software

In any business nowadays, you would see that project management is a very crucial aspect in the operations, whether the field is construction, information technology, engineering—what have you. A lot of businesses nowadays, regardless of their size or scope, use project management software as one of the key tools to make changes in their strategies and to achieve new goals. It should not come as a surprise as online project management can definitely boost the operations of a company or organization and make it better and more competitive—only if the project management is correctly implemented.

Therefore, it is really important that in your business, you understand what is project management software and that you select the right project management software platforms for your company, enabling you to oversee tasks, monitor projects, manage customer relations, do inventory, keep work-related files, as well as various business operations in an efficient and easy manner. Many successful firms at present use the perfect project management solution as a must-have tool.

What kind of project management service would be the best one for your company though? Companies and organizations sometimes have this tendency to select the most popular project management programs out there based on some media buzz or a few reports, only to discover that the solution is not the perfect fit for their operations.

To guide business owners like you, here is a quick buyer’s guide on how to select the best Project Management Software, and the list of considerations that you can use before you hop to the next software vendor and immediately purchase one. You may also want to read our top 10 project management software comparisons.

Get to know each product with free trial

Usually the best approach is to try out some free trial plans or demo from the most reliable project management software providers to find out more about their key features first. That way you will be able to get a first-hand comparison  of  the software tools before you actually invest money in one of them. The best thing to do then is to look for the best project management software is to try services that currently have the highest rankings in our SmartScore and Customer Satisfaction Rating in our project management software reviews: Wrike reviews, Nutcache, eXo Platform, JIRA, Workfront, Zoho Projects, ProWorkFlow, Zoho Docs, Procore, Mavenlink, Azeus Convene, TeamDesk, and LiquidPlanner.

Targeted Businesses

  • Small businesses use project management software to manage tasks and be organized.
  • Mid-market companies create project management offices with the solution.
  • Large enterprises use the software to manage multiple projects simultaneously.

Project Management Software For Enterprises

Project Management software is particularly useful for large companies handling a variety of complex projects at the same time. The ideal scenario for them is to discover that one-size-fits-all project management solution which will help them prioritize information and adapt to ever-changing priorities, standardize the planning process even in their most diverse teams, and avoid risk and unnecessary delays. Luckily for them, the challenge of developing a solid project manager nowadays is to make it as competitive as possible, but still packed in a user-friendly interface that won’t require exhausting and costly training, or huge investments. What is also important for them is that they get access to a robust analytic suite that helps them operate with big data, which is not the case when managing each project individually.

What are Examples of Project Management Software?

  • Wrike: Wrike is an online project management software created to make work faster and more efficient in distributed and co-located groups.
  • Asana: Asana is a task and project management application for small business as well as larger companies that facilitates team collaboration and communication.
  • Trello: Trello is a collaboration software that helps members to discuss a project in real-time.
  • Clarizen: Clarizen is an enterprise-grade system that links robust project management to social engagement and in a unique and easy way.
  • JIRA: JIRA is designed to help you capture, assign, and set priorities to your work. It allows you to manage the entire process of application development – from concept to launch.

Get details on the popular apps in this category by reading our comprehensive article on the top 15 project  management solutions.

Types of Project Management Software

Project management tools are generally categorized into four main categories:

  • In-house or on-premise software: On-premise software refers to solutions that are installed in your company’s office equipment or computer servers. They are regarded as in-house project management tools.
  • Individual software: These can be web-based tools that promote project management involving individual projects or tasks.
  • Medium-sized systems: These project management software tools are web-based and intended as central project management systems.
  • High-end systems: These refer to systems that are largely created as central project management systems for top enterprises and large organizations.

Key Features of Project Management Software

When looking for the project management platform that is right for you, below are some key considerations and features:

  • Collaborate with your employees in real-time – Project management apps offer communication tools to help teams discuss tasks in real time. The solution can keep each team member updated and enable them to quickly deal with problems as they arise.
  • Document sharing – The software offers document sharing tools to enable users to edit and update project reports, and create systems for communication and transparency.
  • Manage project costs – Project management software generally offers tools that help to manage project costs.
  • Manage risks, budgets, and forecasting – The software helps you to identify project risks, track budgets, and create forecasts.
  • Reporting capabilities – The system offers flexible report formats and helps you access required data quickly and easily to keep projects on schedule.
  • Intuitive to use – Dashboard-based software is easy to install and simple to learn and use. This means faster implementation and ramp-up times.

Benefits of Project Management Software

Look for a platform that can be integrated with the rest of your business operations. A versatile project management software program should allow your business to add users, streamline your various operations, and grow projects and activities, while at the same time reducing the expenses of your company. If you can find a project solution that allows you to incorporate all of these functions, then you find a solution that is worth buying.

Always consider the needs of your business. Ask yourself: what does my company need? Before buying a project management software program, it is always good to do a meticulous and careful evaluation of your company’s needs first, the number of people who will use the program, and which of a tool’s features can address your company’s needs not only in the present but also tomorrow.

The pricing model is also one key consideration you should watch out for. For example, instead of buying the project management solution outright, why not subscribe to the solution for a month, or even a year? Subscribing to use the features for a month or a year may cost lower than purchasing the software solution, especially when you are not sure if the tool is the perfect one for your business. A lot of the solution providers out there offer discounted rates for companies subscribing to an annual plan instead of a monthly one, so it is something that you might want to carefully evaluate. Look for a solution provider that will allow you to quickly add or reduce the number of users or expand certain features. More importantly, look for a company that will give you the option to cancel your subscription if you find out later that the project management solution cannot adequately handle the needs of your business. It will also benefit you a lot to check out the various project platforms that offer trial subscriptions for you to gauge in a limited time if the solution has what your business needs.

Before selecting a project management tool, consider getting responses or feedback from the rest of your team, especially the ones whom you think will be using the solution. Check the issues they have which the tool can hopefully address.

Latest Trends

  • Remote teams will become mainstream: A recent study by Intuit shows that 40% of workers in the US will be temporary employees, contractors, and freelancers by 2020. These contractors are already working remotely on websites such as Demand Media, Freelancer.com, and Upwork. Plus, full-time employees are increasingly making use of telecommuting. All this means that projects will continue to use more contract and remote employees in the future.
  • BYOD poses challenges: More employees are making use of BYOD (Bring Your Own Device) to use their own laptops, tablets, and smartphones for work purposes. This trend poses new challenges to project managers. They have to ensure the software they use is suitable for multiple platforms. Other challenges are to enhance security, and create multiple installation images and new processes. This means project managers have to do more complex work and combine their tasks with help desk function.

Potential Issues

  • Costly programs: Some project management programs can be expensive with little return on investment. You may need to custom design the solution or buy multiple programs. These are difficult to implement and can prove to be costly.
  • May complicate simple projects: A project management system may not be ideal for simple projects. They may have complex features that may prove to be counter-productive and end up complicating simple projects. Inappropriate use of project management solution can thus unnecessarily complicate issues.

Bottom line

Sure it may be a bit costly, but investing in the right project management solution that has the best options for you is something that you should do. Once the project management software solution is implemented, it can make your tasks and responsibilities easier by organizing your information and consolidating your projects in a quick-to-use display that can be accessed easily. It should help companies save money and time as well as complete projects faster and better by integrating with the various tools your business has been using regularly.

Check for a project solution that is adaptable and can be changed depending on the business plans and strategy you have.

In the end, the perfect management software solution is established so your company can organize plans in the quickest as well as most efficient way for your business.

Useful Resources

If you’d like to learn more about Project Management Software and how to use it feel free to check out other useful articles and rankings our team prepared:

History of Project Management Software

History of Project Management Software_Infographic

List of Project Management Software Companies

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Selected products (0)

Our Score Read More

Our review platform makes use of our proprietary SmartScore™ mode to gather information about all the services in the Project Management Software category in orded to help you choose the best possible solution. It includes the following elements: essential components, collaboration tools, customization, integrations with other services, simplicity, help & support, security, mobility, scores in other media. As of now, Wrike is the leader in this category and we gave it the highest score in our tests. Following detailed research and analysis it had the best results among its competitors and we strongly suggest that you consider it as one of the alternatives for your company.

User Satisfaction Read More

A summary of total user satisfaction with the solutions in our Project Management Software category calculated using our unique algorythm that analyzes customer reviews, comments and opinions across a wide set of social media platforms in order to help you make an informed investment choice.











Pricing Read More

Every vendor in the Project Management Software category will offer a different set of pricing plans for its product and every plan will include a different set of tools. Below we list the general pricing for the most affordable plan provided for each service. Keep in mind that advanced features may have an extra cost.






By quote




$ 7.20

Devices Supported Read More

An analysis of what type of devices and operating systems are supported by these B2B services in the Project Management Software category, including mobile platforms and web-based solutions.






Laguages Supported Read More

Find out which languages and geographies are served by the popular B2B services in the Project Management Software category, including solutions designed for international markets and created for multi-cultural groups of employees.

Pricing Model Read More

Examine what pricing plans are supported by the vendors in the Project Management Software category to see which one suits your business preferences and budget best. Note that certain apps can provide free or freemium accounts for you to test first.


Monthly payment

One-time payment

Annual Subscription


Customer Types Read More

A brief look at which types of clients a selected B2B service in the Project Management Software category is designed for, from small businesses and non-profits to big enterprises.

Small Business

Large Enterprises

Medium Business


Deployment Read More

A summary of what kinds of service deployement are supported by every B2B vendor in the Project Management Software category. Even though most of modern SaaS solutions are cloud-based some services may offer an on-site deployment model as well.

Cloud Hosted

On Premise

Open API

History of Project Management Software

When distinguishing between good and great project management systems, a quick glance on their development is simply imperative. The first noticeable trend following the historical trajectory is sustainability, which makes absolute sense knowing that automating projects was as important back in the days as it is now, when millions of associates are triggering it to avoid management suicide. But how exactly did we arrive to a point where businesses can no longer do without such software…

History of Project Management Software_Infographic