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What is Project Management Software?

Project Management Software refers to applications that were designed to facilitate project delivery and make it more efficient. Using a project management system, you can set more realistic milestones and deadlines, tie up and automate interdependent assignments, and keep all of your team’s members focused on your deliverables. Show more
Project management software usually offers visual ticklers such as Gantt Charts and time & resource tracking tools. The best performing apps in this category is monday.com. You can also learn more about what is project management software from our detailed guide.Show less

How was this ranking made?

To prepare this list of best Project Management Software we have checked 1,474 leading tools currently present on the market, contrasting their features, how easy are they are to learn, client service, available integrations with other systems and mobile support with our patented SmartScoreTM rating system. This ranking has been developed by Louie Andre, our SaaS authority responsible for the Project Management Software category.

List of Top 21 Project Management Software

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1. monday.com

Our score: 9.8 User satisfaction: 99%

An industry-leading collaboration app for on-site and remote work teams. This leverages tools such as Kanban boards, Gantt charts, and workflow automations to help teams handle any type of project. It also seamlessly integrates with third-party apps to ensure easier adoption and extend its capabilities.

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2. Wrike

Our score: 9.7 User satisfaction: 99%

A collaboration software with user-friendly navigation and flexible project views for easier project management. It gives you a bird's eye view of your projects to get a better feel of the progress of your efforts. Moreover, its powerful reporting and analytics tools also help you generate accurate reports with actionable insights.

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3. Smartsheet

Our score: 9.4 User satisfaction: 99%

An award-winning enterprise SaaS collaboration solution for organizations of all sizes. The platform combines the familiarity and ease of use of spreadsheets with features such as visual timeline management, file sharing, discussion threads, and automated workflows.

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4. Trello

Our score: 9.4 User satisfaction: 97%

An efficient project management system that lets you break down large projects into smaller tasks and lists. It offers Kanban-style boards, cards, and lists, along with drag-and-drop functions to help users organize projects and track project progress. This mobile-ready platform also has a free version that’s great for small teams.

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5. ProjectManager

Our score: 9.2 User satisfaction: 100%

An online project management software packed with features for industries of all types and projects of any size. It has an easy-to-use interface with drag-and-drop functions so users can easily adjust due dates when needed. Managers will also be able to compare projects' actual vs. planned progress to ensure maximum productivity.

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6. Clarizen

Our score: 9.1 User satisfaction: 100%

A social collaboration and project management tool that improves team productivity. It facilitates efficient workflows, connecting social context with tasks and projects. Workflow automation also helps save time on administrative tasks and focus on high-value goals. Meanwhile, security features and user permissions minimize risks.

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7. ProntoForms

Our score: 8.8 User satisfaction: 96%

ProntoForms, a winner of our Best Forms Automation Software for 2019, is a top tool for managing teams and projects. It helps users save costs and effort by automating mobile workflows. The platform also helps remote workers collect data on mobile devices easily, generate insights, and share with the larger team.

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8. Mavenlink

Our score: 9.1 User satisfaction: 99%

This project management software solution helps services firms establish an operational system for their entire business lifecycle. The platform includes key features for resource management, project management, collaboration, project accounting, and BI. It is meant to serve professional services teams that work on multiple projects at the same time.

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9. Backlog

Our score: 9.1 User satisfaction: 98%

An online all-in-one solution dedicated to the rare combination of project and code management for teams involved in software development. It combines project tracking and developer tools in one platform, as well as a powerful bug tracking feature that outlines and organizes reported issues for the developer teams to follow easily.

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10. Hippo CMMS

Our score: 9.0 User satisfaction: 97%

This CMMS helps companies manage tasks and projects related to maintenance operations. It is ideal for field services businesses for automating work orders, vendor management, facility management, and the likes. With specialized analytics for maintenance projects, it can help businesses extend asset life and decrease response times for critical orders.

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11. ConnectWise Manage

Our score: 8.8 User satisfaction: 94%

A compact business suite that combines projects, services, marketing, sales, and finance in a single package. The platform allows users to manage projects and assign tasks while streamlining activities for purchasing, marketing, and customer service. The software's help desk features also enable efficient ticketing and accurate documentation.

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12. Fiix

Our score: 8.5 User satisfaction: N/A

A CMMS built for easier collaboration, project management, and task tracking. It helps companies manage maintenance projects and orders. With modules for preventive maintenance, work orders, and inventory management, it helps users extend asset lifespan and avoid major breakdowns. Fiix is fitted with collaboration tools for easy team management and reporting.

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13. Scoro

Our score: 8.8 User satisfaction: 100%

Scoro is a cloud-based business management software trusted by small to medium enterprises. It is currently one of the most comprehensive work management solutions on the market as it offers end-to-end features for scheduling, billing, CRM, financial reporting, and collaboration.

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14. Bridge24

Our score: 8.8 User satisfaction: 95%

An extension that integrates seamlessly with Asana, Trello, Basecamp, and AceProject so you can organize, filter, and visualize your data across multiple projects. It also lets you create interactive charts and reports and conduct history investigation on tasks within a project.

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15. FunctionFox

Our score: 8.6 User satisfaction: 100%

FunctionFox is an online tool for tracking time and expenses, and managing clients and projects. It streamlines the process with all the right tools, allowing your team to focus on work.

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16. AchieveIt

Our score: 8.5 User satisfaction: 94%

AchieveIt is a business planning solution platform that makes enterprise goal management easy. This cloud-based platform does this in 3 steps: visibility, engagement and offering every possible advantage to make plans happen.

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17. Service Fusion

Our score: 8.5 User satisfaction: 98%

A leading field service management tool that helps small and mid-sized field service companies manage tasks, projects, and their organization. The platform allows users to save time and reduce costs thanks to powerful automations. Also, it helps companies make their service records and project details accurate. It is designed to scale with your business. It supports SMBs and large enterprises.

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18. Nifty PM

Our score: 8.5 User satisfaction: 93%

An easy-to-use project management platform that allows businesses to streamline their workflows and collaboration. It features different project view types to help businesses track tasks and projects from different perspectives. There are also real-time collaboration and conversation tracking features including a built-in word processing module.

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19. Kanbanize

Our score: 8.8 User satisfaction: N/A

An agile project management software that utilizes customizable Kanban Boards to effectively visualize a project’s entire workflow. With advanced collaboration tools and workflow analytics, users can align all projects and initiatives within the company easily. It has robust automation options and well-designed collaboration features with integration capabilities.

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20. comma CMMS

Our score: 6.0 User satisfaction: 98%

Cloud-hosted CMMS for all-sized organizations with Open API architecture for maximum flexibility and efficiency.

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21. Resource Guru

Our score: 8.6 User satisfaction: 98%

Resource Guru offers a fast, streamlined, and simple way to schedule people, equipment and other resources. Functioning as a team calendar on the cloud, it reduces scheduling problems, expedites delegation, and aids managers to allocate and plan human capital, resources, and equipment.

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Project Management Software Guide

Table of contents

In any business nowadays, you would see that project management is a very crucial aspect in operations, whether the field is construction, information technology, engineering, or what have you. A lot of businesses nowadays, regardless of their size or scope, use project management software as one of the key tools to make changes in their strategies and to achieve new goals. It should not come as a surprise as online project management can boost the operations of a company or organization and make it better and more competitive—provided that the project management is correctly implemented.

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Therefore, it is really important that you understand what is project management software and that you select the right project management software platforms for your company, enabling you to efficiently oversee tasks, monitor projects, manage customer relations, do inventory, and keep work-related files, among other business operations. Many successful firms at present see project management solution as a must-have tool.

What kind of project management service would be the best one for your company though? Companies and organizations sometimes tend to select the most popular project management programs out there based on media buzz or a few reports, only to discover that the solution is not the perfect fit for their operations.

To guide business owners like you, here is a quick buyer’s guide on how to select the best Project Management Software, and the list of considerations that you can use before you hop to the next software vendor and immediately purchase one. You may also want to read our top 10 project management software comparisons.

Usually, the best approach is to try out some free trial plans or demo from the most reliable project management software providers to find out more about their key features first. That way you will be able to get a first-hand comparison of the tools before you actually invest money in one of them. The best way to look for the best project management software is to try services that currently have the highest rankings in our SmartScore and Customer Satisfaction Rating in our project management software reviews: Wrike reviews, Nutcache, eXo Platform, JIRA, Workfront, Zoho Projects, ProWorkFlow, Zoho Docs, Procore, Mavenlink, Azeus Convene, TeamDesk, and LiquidPlanner.

 

Targeted Businesses

  • Small businesses use project management tools to manage tasks and be organized.
  • Mid-market companies create project management offices with the solution.
  • Large enterprises use the software to manage multiple projects simultaneously.

Project Management Software For Enterprises

Project Management software is particularly useful to large companies handling a variety of complex projects at the same time. The ideal scenario for them is to discover that one-size-fits-all project management solution which will help them prioritize information and adapt to ever-changing priorities, standardize the planning process even in their most diverse teams, and avoid risk and unnecessary delays. Luckily for them, the challenge of developing a solid project manager nowadays is to make it as competitive as possible but still packed in a user-friendly interface that won’t require exhausting and costly training or huge investments. What is also important for them is that they get access to a robust analytics suite that helps them work with big data, which is not the case when managing each project individually.

What are Examples of Project Management Software?

  • Wrike: Wrike is an online project management software created to make work faster and more efficient in distributed and co-located groups.
  • Asana: Asana is a task and project management application for small business as well as larger companies that facilitates team collaboration and communication.
  • Trello: Trello is a collaboration software that helps members to discuss a project in real-time.
  • Clarizen: Clarizen is an enterprise-grade system that links robust project management to social engagement and in a unique and easy way.
  • JIRA: JIRA is designed to help you capture, assign, and set priorities to your work. It allows you to manage the entire process of application development – from concept to launch.

Get details on the popular apps in this category by reading our comprehensive article on the top 15 project management solutions.

Types of Project Management Software

Project management tools are generally categorized into four main categories:

  • In-house or on-premise software: On-premise software refers to solutions that are installed in your company’s office equipment or computer servers. They are regarded as in-house project management tools.
  • Individual software: These can be web-based tools that promote project management involving individual projects or tasks.
  • Medium-sized systems: These project management tools are web-based and intended as central project management systems.
  • High-end systems: These refer to systems that are largely created as central project management systems for top enterprises and large organizations.

Key Features of Project Management Software

When looking for the project management platform that is right for you, below are some key considerations and features:

  • Collaborate with your employees in real-time – Project management apps offer communication tools to help teams discuss tasks in real-time. The solution can keep each team member updated and enable them to quickly deal with problems as they arise.
  • Document sharing – The software offers document sharing tools to enable users to edit and update project reports, and create systems for communication and transparency.
  • Manage project costs – Project management software generally offers tools that help to manage project costs.
  • Manage risks, budgets, and forecasting – The software helps you to identify project risks, track budgets, and create forecasts.
  • Reporting capabilities – The system offers flexible report formats and helps you access the required data quickly and easily to keep projects on schedule.
  • Intuitive to use – Dashboard-based software is easy to install and simple to learn and use. This means faster implementation and ramp-up times.

Benefits of Project Management Software

Look for a platform that can be integrated with the rest of your business operations. A versatile project management software program should allow your business to add users, streamline your various operations, and grow projects and activities, while at the same time reducing the expenses of your company. If you can find a project solution that allows you to incorporate all of these functions, then you find a solution that is worth buying.

Always consider the needs of your business. Ask yourself: what does my company need? Before buying a project management software program, it is always wise to do a meticulous and careful evaluation of your company’s needs first, the number of people who will use the program, and which of a tool’s features can address your company’s needs not only in the present but also the future.

The pricing model is also one key consideration you should watch out for. For example, instead of buying the project management solution outright, why not subscribe to the solution for a month, or even a year? Subscribing to use the features for a month or a year may cost lower than purchasing a software solution, especially when you are not sure if the tool is the perfect one for your business. A lot of solution providers out there offer discounted rates for companies subscribing to an annual plan instead of a monthly one, so it is something that you might want to carefully evaluate. Look for a solution provider that will allow you to quickly add or reduce the number of users or expand certain features. More importantly, look for a vendor that will give you the option to cancel your subscription if you find out later that the project management solution cannot adequately handle the needs of your business. It will also benefit you a lot to check out the various project platforms that offer trial subscriptions for you to gauge in a limited time if the solution has what your business needs.

Before selecting a project management tool, consider getting responses or feedback from the rest of your team, especially the ones whom you think will be using the solution. Check the issues they have, which the tool can hopefully address.

Organizational culture is also a big factor in software adoption success. So, this should be considered together with the technical aspects like workflows and best practices.

  • Remote teams will become mainstream: A recent study by Intuit shows that 40% of workers in the US will be temporary employees, contractors, and freelancers by 2020. These contractors are already working remotely on websites, such as Demand Media, Freelancer.com, and Upwork. Plus, full-time employees are increasingly making use of telecommuting. All this means that projects will continue to use more contract and remote employees in the future.
  • BYOD poses challenges: More companies are adopting BYOD (Bring Your Own Device), allowing their employees to use their own laptops, tablets, and smartphones for work purposes. This trend poses new challenges to project managers. They have to ensure the software they use is suitable for multiple platforms. Other challenges are to enhance security and create multiple installation images and new processes. This means project managers have to do more complex work and combine their tasks with help desk function.
  • PMTQ: As industries continuously undergo digital transformation, companies will value professionals with high project management technology quotient (PMTQ). This current trend will inevitably pervade most if not all industries in the  years to come.

Potential Issues

  • Costly programs: Some project management programs can be expensive with little return on investment. You may need to custom design the solution or buy multiple programs. These are difficult to implement and can prove to be costly.
  • May complicate simple projects: A project management system may not be ideal for simple projects. They may have complex features that could prove to be counter-productive and end up complicating simple projects. Inappropriate use of project management solutions can, thus, unnecessarily complicate issues.
  • Slow and weak workflow adoption: Organizational culture is an important factor when it comes to software and workflow adoption. For software adoption to be a success, attitudes and mindsets need to be aligned. Leadership is crucial when it comes to software adoption or digital transformation in general.

Types of Deployment

Generally, project management platforms have three deployment types: (1) on-premise, (2) cloud-based, and (3) hybrid. However, cloud-based platforms are the most popular today.  

  • On-Premise. Software tools of this deployment type need to be installed in your office hardware. One great thing about these types is that they allow you to work offline or on LAN. Meaning, you don’t need the internet to access important projects and documents. However, your operations may get bogged down if or when your hardware breaks. Plus, you need internal security measures to keep your data safe.  
  • Cloud-based. With a cloud-based project management software, you can access your data easily on any device. All you need is an internet connection. Also, one key benefit of using cloud-based platforms is that they allow for faster and easier team collaboration. However, there are cons as well. First, they come in recurring payment plans. Second, you might be forced to work online if the software does not offer an offline mode. Simply put, no internet, no work.  
  • Hybrid. Only a few project management tools offer hybrid deployments. One of them is Jira.  These software products have both on-premise clients and web interfaces that sync with each other. So, with them, your team can do some work offline via LAN and some while on the internet (if they work remotely). 

Payment Schemes and Costs

Cost is almost always an issue when it comes to choosing a project management software. So, be sure to take note of the pricing and payment options. Below are the most popular payment schemes today: 

  • Free. Yes, there are free versions of project management tools out there. You can refer to our FAQ section about them. Also, there are many open-source platforms. 
  • Monthly Subscription. This is probably the most popular payment scheme among SaaS. This is perfect for trying out new features not included in the free version or if you want to extend your trial period. Usually, this is priced higher than the annual plans. However, it is easier to opt-out of this arrangement in case you find that a particular platform isn’t for you. 
  • Yearly Subscription. Project management software providers often offer annual plans at a cheaper rate than their monthly subscriptions. Think of this as the SaaS version of “buying wholesale.” The only problem with this is that it is harder to opt-out as you’ve already committed to at least a year’s access.  

Pro Tip: You can ease yourself into a long-term payment plan by starting out with a free trial or a free version first. When you are satisfied with the product or need more features, you can try these out for maybe a couple of months with a monthly subscription plan. Then, when you are thoroughly satisfied with the product that you have, maybe its time to upgrade to much cheaper yearly plans.  

Bottom line

Sure it may be a bit costly, but investing in the right project management solution that has the best options for you is something that you should do. Once the project management software solution is implemented, it can make your tasks and responsibilities easier by organizing your information and consolidating your projects in a quick-to-use display that can be accessed easily. It should help companies save money and time as well as complete projects faster and better by integrating with the various tools your business has been using regularly.

Check for a project solution that is adaptable and can be changed, depending on the business plans and strategy you have.

In the end, the perfect management software solution is established so your company can organize plans in the quickest as well as the most efficient way for your business.

List of Project Management Software Companies

Order by:

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  • User Score
Product name:
Category:
Smart Score:
Price:
User Satisf.
User reviews:
VOGSY reviews

VOGSY

Project Management Software
8.0
$19
100%
Gouti reviews

Gouti

Project Management Software
8.0
€7.90
95%
HAUZ reviews

HAUZ

Project Management Software
8.0
By quote
97%
eWorkOrders reviews

eWorkOrders

Project Management Software
8.0
By quote
100%
AchieveIt reviews

AchieveIt

Project Management Software
8.5
By quote
94%
Desklog reviews

Desklog

Project Management Software
8.7
$3
100%
Bridge24 reviews

Bridge24

Project Management Software
8.8
$25
95%
WorkRooms reviews

WorkRooms

Project Management Software
8.0
By quote
91%
Pomodizer reviews

Pomodizer

Project Management Software
8.0
Free
91%
iStrives reviews

iStrives

Project Management Software
8.0
$10
100%
Patrol Points reviews

Patrol Points

Project Management Software
8.0
By quote
100%
SmartAdmin reviews

SmartAdmin

Project Management Software
8.0
$29
100%
Leantime reviews

Leantime

Project Management Software
8.0
$5
100%
Binary Management reviews

Binary Management

Project Management Software
8.0
$100
100%
Project Management Calculators reviews

Project Management Calculators

Project Management Software
8.0
Free
95%

Things to consider when you invest in a SaaS

To select an apt SaaS provider you need to consider vital criteria such as privacy and security, support and service, and transparency.

Find out if the vendor can be trusted with data security and privacy. Do they have systems in place to protect your sensitive information and data? Find about the security measures they use. This is an important element of a SaaS system that cannot be over-emphasized.

It is crucial that the provider provides dependable support to resolve any problems quickly. Ask your potential vendors the following queries: Do they provide consulting and training services to help your staff members to utilize the system effectively? Do they have an online support center that has helpful articles and training resources? What channels of support do they provide? Do they track concerns till they are resolved? Is customer satisfaction measured?

Does the SaaS vendor conduct their business in a transparent and open manner? You can find out by requesting them for references you can contact. Talk to existing customers of the solution to find out about the quality of service offered. Does the provider make public the algorithms they employ in the platform? Ask these questions to find a SaaS provider whom you can trust with your confidential customer and business data.

Frequently asked questions about Project Management Software

What is the best project management software?

The best project management software in the market is no less than monday.com, the winner of our Best Project Management Software Award for 2019. This popular platform is known for being highly customizable and for being highly visual. It is not just easy to use. Many find it to be enjoyable to use as well. 

Its biggest differentiation is its deep ‘if-then’ logic for its automation. This also works well with third-party business systems. For instance, you can configure monday.com to change a task’s status and send you a notification whenever a sale is registered in your ecommerce tool. You can also have monday.com send emails or post on social media and many more with these ‘if-then’ rules. 

With this, monday.com acts as a centralized hub for your business. With its flexible and programmable features, it can run multiple projects or even businesses at the same time. Its user interface is very intuitive. And, many feel that it has the best design across SaaS categories. 

What are the benefits of project management software?

The benefits of project management software revolve around how it helps teams be on the same page. We’ll outline some of the major benefits of using project management software here. 

Keep Track of Projects and People. Managing projects does not only involve the management objectives and tasks. It mainly involves managing people. With a project management software tool, you can keep track of what your staff is doing and how far along with your schedule they are. 

Single Source of Truth. It provides businesses with a digital hub and a single source of truth. For instance, you can post project details and specs on most platforms. Plus, you can also keep media and files on it. This way, your team will have the same source and versions of files. 

Quick and Easy Collaboration. Most project management software solutions have collaboration tools reminiscent of popular social media platforms. For instance, many sport commenting sections, chat modules, and even ‘likes’. Others even have productivity modules like word processing tools that people can work on collaboratively in real-time. 

Integrate Workflows and Systems. Project management software solutions can usually integrate seamlessly with other business applications. Thus, you can let it stand as a hub for different specialized processes with their particular digital support software. You can coordinate and automate seemingly disparate processes from there. 

What are the features of project management software?

Not all project management software have the same features. Some generic ones have generic features that are quite flexible for use in any industry. Others are quite specialized for specific industries like field service and consultancy. However, there are universal features among project management software. Here are the major ones below. 

Project Tracking. This feature allows you to track the progress of tasks and projects. This allows you to identify bottlenecks, gauge performance, and see who is assigned to certain tasks. 

Team Management. This essential set of features allows you to assign and unassign tasks, collaborate, and communicate with your team members. 

File Storage. Project management software allow you to keep project files and versions in a single place. Some have built-in file management modules. Others outsource it via integrations with third-party tools. 

Dashboards and Reporting. Good project management software solutions include easy-to-understand dashboards to let you know how your projects and staff are doing. Also, these platforms usually include a reporting module with a good amount of analytics so you can optimize your performance. 

Security. It is essential for project management software solutions, especially the cloud-based ones, to have extra layers of security. Sensitive company, employee, and customer data are involved in projects. Thus, software providers offer robust security measures, permission rules, and access tools to help you keep your data safe. 

What is the easiest project management software to use?

Usually, project management platforms are pretty easy to use. However, there are those that are quite simple thanks to their design. However, some of these easy-to-use tools are too simple for complex business use. Here are three that don’t compromise simplicity for function.

Trello. This project management platform uses an easy Kanban-inspired card scheme that is very easy to use. Each card represents a task and each column represents a phase. Then, you move each card from one column to another to track progress. This makes Trello very intuitive to use. Plus, it has great integration that extends its capability. 

Asana. This is a comprehensive project management platform with an intuitive interface reminiscent of social media platforms. It is great for collaboration and keeping multiple projects afloat. Plus, it has a good file storage system available as well. 

monday.com. The best project management software being offered today on the market is also very easy to use. You can set up management dashboards easily and customize them to fit your needs. The interface is highly visual and, truth be told, many users find it very enjoyable too. 

What is a good free project management software?

There are many good free project management software solution. And, the best free ones are the free versions of top applications. Here are three of the most popular ones. 

Wrike. This top platform offers users a free version that can is perfect for small teams. The free plan supports five team members and provides a shared task list. 

Trello. The free plan includes unlimited personal boards, unlimited cards, and unlimited lists. Plus, it supports 10MB per file attachment. 

Basecamp. Its Basecamp Personal plan is free of charge and free of ads. This is best for freelancers, families, students, and personal projects.  

Louie Andre

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. From pitch deck to exit strategy, he is no stranger to project business hiccups and essentials. He has been involved in a few internet startups including a digital route planner for a triple A affiliate. His advice to vendors and users alike? "Think of benefits, not features."

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