What is Project Management Software?

Project Management Software refers to applications that were designed to facilitate project delivery and make it more efficient. Using a project management system, you can set more realistic milestones and deadlines, tie up and automate interdependent assignments, and keep all of your team’s members focused on your deliverables. Project management software usually offers visual ticklers such as Gantt Charts and time & resource tracking tools. The best performing apps in this category is Wrike.

Most Popular Project Management Software

Wrike reviews

Our Score 9.7

User Satisfaction 99%

A winner of 2016 Best Project Management Software Award. It lets you prioritize your assignments, monitor updates in real time, and give timely feedback. Read Reviews

dapulse reviews

Our Score 9.5

User Satisfaction 95%

daPulse is a collaboration and communication app you can use to get your team members working efficiently in sync from a single platform. Read Reviews

Taskworld reviews

Our Score 9.2

User Satisfaction 100%

Winner of our Expert's Choice Award. A cloud-hosted visual task management and planning application used by hundreds of prominent names in the corporate world. Read Reviews

Zoho Projects reviews
Zoho Projects

Our Score 8.5

User Satisfaction 99%

Zoho Projects won our 2016 Expert's Choice Award. It's a free online project planning and collaboration software tool that helps to get your projects done faster. Read Reviews

JIRA reviews

Our Score 9.4

User Satisfaction 99%

JIRA is a project management software that is quite popular among many companies including top brands such as eBay and Cisco. Read Reviews

Nutcache reviews

Our Score 8.9

User Satisfaction 100%

Winner of our 2016 Expert's Choice Award. Put efficiency in your project collaboration and quote-to-collection processes. Read Reviews

Clarizen reviews

Our Score 9.5

User Satisfaction 100%

Award-winning social collaboration and powerful project management software to build high-performance teams & achieve operational excellence. Read Reviews

Mavenlink reviews

Our Score 8.9

User Satisfaction 99%

A simple, intuitive platform to manage all team and project activities. Read Reviews

Projectplace reviews

Our Score 8.9

User Satisfaction 99%

Winner of 2016 Best Agile Project Management Software Award. A collaborative tools that enables people and organizations to reach their goals and complete projects. Read Reviews

Workfront reviews

Our Score 8.8

User Satisfaction 94%

Workfront is the only solution that expertly manages all of your work not just projects. Read Reviews

How To Choose The Best Project Management Software

In any business nowadays, you would see that project management is a very crucial aspect in the operations, whether the field is construction, information technology, engineering—what have you. A lot of businesses nowadays, regardless of their size or scope, use project management software as a key tool to make changes in their strategies and to achieve new goals. It should not come as a surprise as online project management can definitely boost the operations of a company or organization and make it better and more competitive—only if the project management is correctly implemented.

Therefore, it is really important that in your business, you should select the right project management software solution for your company, enabling you to oversee tasks, monitor projects, manage customer relations, do inventory, keep work-related files, as well as various business operations in an efficient and easy manner. Many successful firms at present use the perfect project management solution as a must-have tool.

What kind of project management service would be the best one for your company though? Companies and organizations sometimes have this tendency to select the most popular project management platform out there based on some media buzz or a few reports, only to discover that the solution is not the perfect fit for their operations.

To guide business owners like you, here is a quick buyer’s guide on how to select the best Project Management Software, and the list of considerations that you can use before you hop to the next software vendor and immediately purchase one. You may also want to read our top 10 project management software comparison.

Get to know each product with free trial

Usually the best approach is to try out some free trial plans from the most reliable services to find out more about their key features first. That way you will be able to get some first-hand experience with the software before you actually invest money in it. The best thing to do hen looking for the best Project Management software is to try services that currently have the highest results in our SmartScore and Customer Satisfaction Rating in the project management software category: Wrike reviews, Nutcache, eXo Platform, JIRA, Workfront, Zoho Projects, ProWorkFlow, Zoho Docs, Procore, Mavenlink, Azeus Convene, TeamDesk, and LiquidPlanner.

Targeted Businesses

  • Small businesses use project management software to manage tasks and be organized.
  • Mid-market companies create project management offices with the solution.
  • Large enterprises use the software to manage multiple projects simultaneously.

Project Management Software For Enterprises

Project Management software is particularly useful for large companies handling a variety of complex projects at the same time. The ideal scenario for them is to discover that one-size-fits-all project management solution which will help them prioritize information and adapt to ever-changing priorities, standardize the planning process even in their most diverse teams, and avoid risk and unnecessary delays. Luckily for them, the challenge of developing a solid project manager nowadays is to make it as competitive as possible, but still packed in a user-friendly interface that won’t require exhausting and costly training, or huge investments. What is also important for them is that they get access to a robust analytic suite that helps them operate with big data, which is not the case when managing each project individually.

What are Examples of Project Management Software?

  • Wrike: Wrike is an online project management software created to make work faster and more efficient in distributed and co-located groups.
  • Asana: Asana is a task and project management application for small business as well as larger companies that facilitates team collaboration and communication.
  • Trello: Trello is a collaboration software that helps members to discuss a project in real-time.
  • Clarizen: Clarizen is an enterprise-grade system that links robust project management to social engagement and in a unique and easy way.
  • JIRA: JIRA is designed to help you capture, assign, and set priorities to your work. It allows you to manage the entire process of application development – from concept to launch.

Get details on the popular apps in this category by reading our comprehensive article on the top 15 project  management solutions.

Types of Project Management Software

Project management tools are generally categorized into four main categories:

  • In-house or on-premise software: On-premise software refers to solutions that are installed in your company’s office equipment or computer servers. They are regarded as in-house project management tools.
  • Individual software: These can be web-based tools that promote project management involving individual projects or tasks.
  • Medium-sized systems: These project management software tools are web-based and intended as central project management systems.
  • High-end systems: These refer to systems that are largely created as central project management systems for top enterprises and large organizations.

Key Features of Project Management Software

When looking for the project management platform that is right for you, below are some key considerations and features:

  • Collaborate with your employees in real-time – Project management apps offer communication tools to help teams discuss tasks in real time. The solution can keep each team member updated and enable them to quickly deal with problems as they arise.
  • Document sharing – The software offers document sharing tools to enable users to edit and update project reports, and create systems for communication and transparency.
  • Manage project costs – Project management software generally offers tools that help to manage project costs.
  • Manage risks, budgets, and forecasting – The software helps you to identify project risks, track budgets, and create forecasts.
  • Reporting capabilities – The system offers flexible report formats and helps you access required data quickly and easily to keep projects on schedule.
  • Intuitive to use – Dashboard-based software is easy to install and simple to learn and use. This means faster implementation and ramp-up times.

Benefits of Project Management Software

Look for a platform that can be integrated with the rest of your business operations. A versatile project management software program should allow your business to add users, streamline your various operations, and grow projects and activities, while at the same time reducing the expenses of your company. If you can find a project solution that allows you to incorporate all of these functions, then you find a solution that is worth buying.

Always consider the needs of your business. Ask yourself: what does my company need? Before buying a project management software program, it is always good to do a meticulous and careful evaluation of your company’s needs first, the number of people who will use the program, and which of a tool’s features can address your company’s needs not only in the present but also tomorrow.

The pricing model is also one key consideration you should watch out for. For example, instead of buying the project management solution outright, why not subscribe to the solution for a month, or even a year? Subscribing to use the features for a month or a year may cost lower than purchasing the software solution, especially when you are not sure if the tool is the perfect one for your business. A lot of the solution providers out there offer discounted rates for companies subscribing to an annual plan instead of a monthly one, so it is something that you might want to carefully evaluate. Look for a solution provider that will allow you to quickly add or reduce the number of users or expand certain features. More importantly, look for a company that will give you the option to cancel your subscription if you find out later that the project management solution cannot adequately handle the needs of your business. It will also benefit you a lot to check out the various project platforms that offer trial subscriptions for you to gauge in a limited time if the solution has what your business needs.

Before selecting a project management tool, consider getting responses or feedback from the rest of your team, especially the ones whom you think will be using the solution. Check the issues they have which the tool can hopefully address.

Latest Trends

  • Remote teams will become mainstream: A recent study by Intuit shows that 40% of workers in the US will be temporary employees, contractors, and freelancers by 2020. These contractors are already working remotely on websites such as Demand Media, Freelancer.com, and Upwork. Plus, full-time employees are increasingly making use of telecommuting. All this means that projects will continue to use more contract and remote employees in the future.
  • BYOD poses challenges: More employees are making use of BYOD (Bring Your Own Device) to use their own laptops, tablets, and smartphones for work purposes. This trend poses new challenges to project managers. They have to ensure the software they use is suitable for multiple platforms. Other challenges are to enhance security, and create multiple installation images and new processes. This means project managers have to do more complex work and combine their tasks with help desk function.

Potential Issues

  • Costly programs: Some project management programs can be expensive with little return on investment. You may need to custom design the solution or buy multiple programs. These are difficult to implement and can prove to be costly.
  • May complicate simple projects: A project management system may not be ideal for simple projects. They may have complex features that may prove to be counter-productive and end up complicating simple projects. Inappropriate use of project management solution can thus unnecessarily complicate issues.

Bottom line

Sure it may be a bit costly, but investing in the right project management solution that has the best options for you is something that you should do. Once the project management software solution is implemented, it can make your tasks and responsibilities easier by organizing your information and consolidating your projects in a quick-to-use display that can be accessed easily. It should help companies save money and time as well as complete projects faster and better by integrating with the various tools your business has been using regularly.

Check for a project solution that is adaptable and can be changed depending on the business plans and strategy you have.

In the end, the perfect management software solution is established so your company can organize plans in the quickest as well as most efficient way for your business.

History of Project Management Software

History of Project Management Software_Infographic

List of Project Management Software Companies

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Our Score Read More

Our website employs our proprietary SmartScore™ algorithm to examine all the solutions in the Enterprise Project Management Software category so that we can help you get the best possible software. It includes the following metrics: cruscial functionalities, collaboration capabilities, custom elements, integration, intuitiveness, customer support, how secure a software is, support for mobile devices, media rating. At the moment, Clarizen is the leader in this category and our experts are really satisfied with it. After extensive evaluation it received the best results among its competitors and our experts strongly suggest that you consider it as one of the choices for your business.

User Satisfaction Read More

A look at overall user satisfaction with the services in our Maintenance Management (CMMS) Software category based on our unique algorythm that finds client reviews, comments and opinions across a wide range of social media sites in order to help you make an educated purchase choice.











Pricing Read More

Every vendor in the Project Management Software category will have a different group of pricing packages for its service and every package will include a varied set of tools. Below we list the overal pricing for the cheapest plan provided for each service. Keep in mind that advanced features may cost extra.

Devices Supported Read More

An overview of what kind of devices and operating systems are supported by all B2B tools in the Project Management Software category, including mobile platforms and web-based solutions.







Windows Mobile

Laguages Supported Read More

Find out what languages and geographies are supported by the best B2B apps in the Project Management Software category, including spftware designed for international markets and created for multi-cultural teams of employees.


















Pricing Model Read More

Examine what pricing plans are offered by the vendors in the Project Management Software category to check which one suits your business requirements and expenses best. Keep in mind that some apps can offer free or freemium accounts for you to try out first.


Monthly payment

One-time payment

Annual Subscription


Customer Types Read More

An overview of which kinds of companies a selected B2B service in the Project Management Software category aims for, from small businesses and non-profits to big enterprises.

Small Business

Large Enterprises

Medium Business


Deployment Read More

An overview of what kinds of product deployement are supported by each B2B vendor in the Project Management Software category. Even though almost all modern SaaS services are cloud-hosted there are services may offer an on-site deployment model as well.

Cloud Hosted

On Premise

Open API

History of Project Management Software

When distinguishing between good and great project management systems, a quick glance on their development is simply imperative. The first noticeable trend following the historical trajectory is sustainability, which makes absolute sense knowing that automating projects was as important back in the days as it is now, when millions of associates are triggering it to avoid management suicide. But how exactly did we arrive to a point where businesses can no longer do without such software…

History of Project Management Software_Infographic