What is Professional Services Automation (PSA) Software?

Professional services automation (PSA) software helps you to manage even complicated projects as per expectations and complete them on schedule. The system offers features to help users create appropriate milestones and deadlines for projects and adjust them according to the latest available data. Furthermore, you can link interdependent activities to get the complete picture of project status and to ensure your employees complement their deliverables. You can also use PSA software to foresee problems and possibilities and adjust your approach and resources to match the changing circumstances. Whatever may be the nature of your project, a good quality PSA software can help you achieve your objectives easily and effectively. If we have tickled your interest to learn more about PSA tools, you can get more information by reading about the top apps in this category and pay special attention to our current anointed topper Clarizen.

Most Popular Professional Services Automation (PSA) Software

Clarizen reviews

Our Score 9.5

User Satisfaction 100%

Award-winning social collaboration and powerful project management software to build high-performance teams & achieve operational excellence. Read Reviews

dapulse reviews

Our Score 9.5

User Satisfaction 95%

daPulse is a collaboration and communication app you can use to get your team members working efficiently in sync from a single platform. Read Reviews

Mavenlink reviews

Our Score 8.9

User Satisfaction 99%

A simple, intuitive platform to manage all team and project activities. Read Reviews

Workfront reviews

Our Score 8.8

User Satisfaction 94%

Workfront is the only solution that expertly manages all of your work not just projects. Read Reviews

Clio reviews

Our Score 9.4

User Satisfaction 97%

The most comprehensive, yet easy-to-use cloud-based law practice management software. Read Reviews

FinancialForce PSA reviews
FinancialForce PSA

Our Score 8.6

User Satisfaction 100%

Supercharge your services business with the next generation of anytime anywhere cloud applications. Read Reviews

Rocket Matter reviews
Rocket Matter

Our Score 8.6

User Satisfaction 95%

Rocket Matter provides legal practice management and time and billing software on the web. Read Reviews

ProWorkflow reviews

Our Score 8.5

User Satisfaction 100%

Focuses on visibility and control to help you collaborate seamlessly with your teams, using scalable features and tools that match your business needs. Read Reviews

StarChapter reviews

Our Score 8.4

User Satisfaction 97%

StarChapter helps you grow your chapter’s membership and revenues, and achieve lasting board productivity, even when the board changes. Read Reviews

Vorex PSA reviews
Vorex PSA

Our Score 8.0

User Satisfaction 100%

Vorex’s cloud-based business management platform helps you focus on strategy to grow your business instead of tactical operational execution that complicates your day. Read Reviews

How To Choose The Best Professional Services Automation Software

There are scores of good quality Professional Services Automation (PSA) software applications in the market. This makes selecting a suitable one for your needs a hard task. This buyer’s guide aims to make it easier for you by providing useful tips on how to recognize the best professional services automation software. Start your search by browsing FinancesOnline.com’s comprehensive review list of the leading PSA apps in the market.

Get to know each product with free trial

You can start by evaluating the apps that have received the highest SmartScore from our experts. These systems are sure to offer top rate features and online functionalities. Sign up for the free trials of these apps and check out their features in detail. Ask your company’s users to evaluate the software and get their feedback on each app’s advantages and drawbacks. Use the free trial period to gauge how the app can help to improve your company’s productivity and bottom line and to choose the best PSA software for enterprises and SMBs. These are the solutions that have received a high SmartScore in the PSA software subcategory: Clarizen reviewsVorex PSA, StarChapter, Rocket Matter, FinancialForce PSA, Clio, Promys PSA, Mavenlink, and ProWorkflow.

Targeted Businesses

Companies in the following industries can benefit from using PSA software:

  • Marketing services
  • Management consultancy
  • Engineering
  • Construction
  • Computer software services
  • Audit
  • Architecture
  • Advertising
  • Accountancy

What are Examples of Professional Services Automation (PSA) Software?

  • Clarizen: Clarizen offers a unique combination of robust project management and top quality social collaboration features.
  • Mavenlink: Mavenlink is a leading online project management system that offers advanced financial, collaboration, and resource planning tools.
  • Workfront: Formerly called AtTask, Workfront is a comprehensive, scalable, and effective project and work management solution.
  • FinancialForce PSA: FinancialForce PSA is a robust, cloud-based PSA platform that integrates business automation tools with the Force.com cloud computing solution.
  • Rocket Matter: It is a legal management application designed specifically for small business and mid-sized practices.

Types of PSA Software

PSA software comprise of the following types:

  • Timesheet systems (including expense reporting and project management)
  • Customer Relationship Management (CRM)
  • Resource management
  • Opportunity and knowledge management

Popular Versions of PSA Software

Best professional services automation software vendors are using the software as a service (SaaS) model and on-premise versions are getting outdated. Cloud-hosted solutions offer many advantages such as integration flexibility and customizations. These versions make it easy for remote workers to access projects anytime, anywhere as they do not have to be device dependent.

Key Features of PSA Software

The following features are commonly found in PSA software systems:

Client Invoicing

  • Invoice creation and delivery – You can create invoices and deliver them to clients effortlessly
  • Electronic payments – Accept digital payments to receive dues on time
  • Project accounting/revenue recognition – These features help you  keep your books accurate

Project Resource Management

  • Budget tracking – Monitor your budget to ensure project expenses stay in control
  • Forecasting – This feature helps you to predict accurately and use available resources properly
  • Client portal – Clients can use this portal for information and collaboration
  • Skills tracking – Helps you know about the specific skills of each individual team member so that you can assign appropriate tasks to them
  • Resource loading/scheduling – These features help you to effectively use available resources.


  • Standard integrations – Integrations with popular business apps boost overall productivity
  • Workflow – Design and use an effective workflow for project success
  • Automated reminders – These are notifications about due dates and deadlines
  • Policy compliance management – Helps your company comply with standard rules and policies
  • User, role, and access management – This feature ensures you provide appropriate access to each user based on their role


  • Reporting – Reporting and analytics feature helps project managers make smart business decisions
  • Internationalization – This feature helps multinational organizations with international offices and clients
  • Performance and reliability – The PSA software should ensure high performance and reliability to ensure project success
  • Mobile user support – Mobile users should be able to access the system to stay productive on the go
  • Offline – You should be able to access and update the system even when offline

Benefits of PSA Software

  • You can track a project’s workflow from start to the signing of the last invoice.
  • Add transparency to projects that include multiple departments for simpler collaboration and cooperation.
  • Easily view the available resources and ensure they are used productively without idle time.
  • Keep your data and information organized in a centralized location for easy access.
  • Make use of analytical, customizable reports to make insightful business decisions based on accurate data.
  • Compare profit predictions with actual project financials.

Latest Trends in PSA Software

As you go about evaluating PSA software, you should consider the latest trends in the industry and how software vendors address the growing needs. The following trends are becoming widespread in the PSA software market:

Cloud computing – Service companies in the US and around the globe are investing in nimble and cost-effective solutions. As mentioned earlier, on-premise software apps are becoming outdated. Cloud-based solutions offer a host of advantages and reduce the company’s IT burden.

Interest-based resource utilization – It is important to reduce employee turnover to improve profit margins. Smart service companies are investing in PSA solutions that enable them to consider employees’ interests while assigning projects to ensure motivation. This helps them to match their best employees with the projects they are most interested in working on.

Customer collaboration – PSA software helps service companies to work collaboratively with their clients. Customers are given direct access to data such as vendor schedules which enables them to see project timeliness, and invoices that they can review and approve remotely via the cloud. This helps to improve customer retention. The latest technology provides instant permission which allows vendors and customers to access updated project information.

Integrated project management and accounting – Using separate systems for project management and accounting can lead to mistakes and time wastage. Unifying both can improve data cleanliness and minimize uneducated decisions. A single PSA software helps managers to see the project stage and progress in real time which enables them to take appropriate decisions.

Potential Issues

Companies that try to introduce PSA software commonly face the following issues and challenges:

  • The company may need to make substantial changes such as business process re-engineering as well as re-design inefficient but comfortable workarounds.
  • Staff would have to be re-trained to change from the existing software environment to use the new application.
  • Senior management may not approve the purchase of PSA software if they are not convinced about the benefits of the solution.

We hope this buyer’s guide has apprised you about the strengths and drawbacks of PSA software. Do proper research and thoroughly evaluate your shortlisted PSA applications to ensure you select an appropriate solution for your business needs.

List of Professional Services Automation (PSA) Software Companies

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Our Score Read More

FinancesOnline makes us of our innovative SmartScore™ method to examine all the products in the Time Tracking Software category in orded to help you decide on the best possible software. It evaluates the following factors: essential components, collaboration possibilities, customization, integration, ease of use, help & support, how secure a software is, support for smartphones and tablets, scores in other media. Currently, Clarizen is the leader in this category and we gave it the highest score in our tests. After extensive examination it received the best results among its competitors and we strongly suggest that you include it as one of the choices for your needs.

User Satisfaction Read More

An overview of total user satisfaction with the service in the Time Tracking Software category evaluated with our unique algorythm that analyzes user reviews, comments and opinions across a broad set of social media platforms in order to help you make an informed buying decision.











Pricing Read More

Each vendor in the Time Tracking Software category will offer a different set of pricing plans for its service and every plan will include a varied group of tools. Below we list the general pricing for the cheapest plan offered for each app. Keep in mind that advanced features may have an extra cost.

Devices Supported Read More

An overview of what kind of devices and operating systems are supported by the listed B2B solutions in the Time Tracking Software category, including mobile platforms and web-based solutions.







Windows Mobile

Laguages Supported Read More

Check what languages and geographies are served by the popular B2B apps in the Time Tracking Software category, including apps intended for international markets and created for multi-cultural teams of employees.


















Pricing Model Read More

Examine which pricing plans are provided by the vendors in the Time Tracking Software category to check which one suits your business preferences and expenses best. Be aware that some services can offer free or freemium accounts for you to test first.


Monthly payment

One-time payment

Annual Subscription


Customer Types Read More

A brief look at what types of clients a given B2B solution in the Time Tracking Software category is designed for, from small businesses and non-profits to big enterprises.

Small Business

Large Enterprises

Medium Business


Deployment Read More

A summary of what kinds of software deployement are offered by each B2B vendor in the Time Tracking Software category. Although almost all modern SaaS solutions are cloud-hosted there are solutions might offer an on-site deployment model too.

Cloud Hosted

On Premise

Open API