What is Project Portfolio Management (PPM) Software?

Project portfolio management (PPM) software empowers managers to execute even advanced projects without complications and complete them on time. PPM software enables you to plan feasible targets and due dates in accordance to the information you enter in the application to ensure you don’t have to rely on guesswork. Moreover, it is easy to connect interdependent assignments, which allows you to understand the overall project picture and ensure there is solid cooperation between departments. A big advantage of PPM software is you can easily identify issues as well as opportunities and adjust your time, resources, and approach to the latest situations. Your project may involve constructing a building, rearranging an internet website, or any other type, this software can make sure you complete it according to client expectations. To learn more, you can check out the top-rated apps in this category, starting with our current leader Wrike.

Most Popular Project Portfolio Management (PPM) Software

Wrike reviews

Our Score 9.7

User Satisfaction 99%

A winner of 2016 Best Project Management Software Award. It lets you prioritize your assignments, monitor updates in real time, and give timely feedback. Read Reviews

dapulse reviews

Our Score 9.5

User Satisfaction 95%

daPulse is a collaboration and communication app you can use to get your team members working efficiently in sync from a single platform. Read Reviews

Zoho Projects reviews
Zoho Projects

Our Score 8.5

User Satisfaction 99%

Zoho Projects won our 2016 Expert's Choice Award. It's a free online project planning and collaboration software tool that helps to get your projects done faster. Read Reviews

JIRA reviews

Our Score 9.4

User Satisfaction 99%

JIRA is a project management software that is quite popular among many companies including top brands such as eBay and Cisco. Read Reviews

Asana reviews

Our Score 9.6

User Satisfaction 96%

Winner of our Expert's Choice Award. Asana is a popular task and project management tool that allows for an easier team collaboration and communication. Read Reviews

Projectplace reviews

Our Score 8.9

User Satisfaction 99%

Winner of 2016 Best Agile Project Management Software Award. A collaborative tools that enables people and organizations to reach their goals and complete projects. Read Reviews

Workfront reviews

Our Score 8.8

User Satisfaction 94%

Workfront is the only solution that expertly manages all of your work not just projects. Read Reviews

Planview reviews

Our Score 8.8

User Satisfaction 100%

Planview helps companies optimize the capacity of their limited resources through collaborative projects and enterprise-wide portfolio management. Read Reviews

AtTask reviews

Our Score 8.9

User Satisfaction 94%

The world's only cloud-based enterprise work management solution, allowing all members across team to work, collaborate and report in one place in real time. Read Reviews

How To Choose The Best Project Portfolio Management Software

A good quality PPM software can help your company to finish projects in time and satisfy clients. However, how do you zero in on the best project portfolio management software for your business as there are scores of online PPM apps in the market? This buyer’s guide will help you out by giving you a list of pointers on which features to look for as you go about your process of selecting one, be it the best project portfolio management software for small business or enterprises.

Get to know each product with free trial

Best PPM software vendors offer free trial plans that allow you to test drive the app’s features and functionalities free of cost. You can use the free trial period to understand how a particular app can boost your company’s productivity and growth. You can start by signing up for and trying out the following PPM software applications that have received the highest SmartScore and customer satisfaction rating on our website: Wrike reviews, JIRA, Projectplace, and Mavenlink.

Targeted Businesses

  • Small and mid-sized companies can use PPM software to plan and execute their projects successfully.
  • Large enterprises and multinational organizations can use the solution to schedule priorities, manage tasks and more.

What are Examples of Project Portfolio Management (PPM) Software?

  • Wrike: Wrike is a flexible project management solution that allows multifunctional groups to collaborate and get things done effectively in one place.
  • JIRA: JIRA is designed to help users capture, assign, and set priorities to their tasks.
  • Projectplace: It is packed with efficient and useful business management tools, real-time communication features, and online collaboration functions.  
  • Mavenlink: Mavenlink is a simple, intuitive platform that enables users to manage all project and team activities.
  • Workfront: Previously called AtTask, Workfront is a leading project and work management software.

Types of PPM Software

The following versions of PPM software are widely used:

  • On-premise software: This type of software is installed in-house on your company’s computer servers. You need to download the software and maintain it yourself.
  • Individual software: These are web-based applications that facilitate project management involving individual tasks and projects.
  • Medium-sized systems: These are also web-based tools that are used as central project management systems.
  • High-end systems: This type of software is designed as central project management applications for large enterprises.

Key Features in PPM Software

The following common features are usually found in most PPM software:

  • Portfolio coordination – Helps to coordinate portfolios and collaborate effectively
  • Portfolio budgeting – You can allocate the needed funds and resources for project portfolios
  • What-If scenarios – Helps to analyze risks and predict outcomes
  • Workflow – Establish an efficient workflow to ensure project success
  • Request management – Manage all your requests efficiently and fulfill them on time
  • Cost tracking – Keep track of project costs to ensure you stay within budget
  • ROI and forecasting – Forecast and calculate the return on investment
  • Risk analysis – Analyze risks and tackle them effectively to ensure successful project completion

Benefits of PPM Software

PPM software offers the following uses and benefits:

  • It provides an overview of project portfolio
  • You can assign tasks and track progress
  • It can handle budget analysis and management
  • You can generate custom reports on individual projects and the entire portfolio
  • Users can define criteria for project selection
  • The software offers tools for prediction and forecasting analysis
  • You can get alerts and notifications on performance changes
  • It enables resource management of inventory and staff

Latest Trends

Keep the following trends in mind as you narrow down your search for the right PPM software:

  • PPM is a Differentiator: Competition is intense in any industry and the ‘reputation’ on social media means you cannot afford any mistakes in executing projects. To differentiate your organization from the competition and to gain an edge you need to use well-defined PPM processes to protect current assets and make the right project management decisions.
  • PMO is Playing a Big Role: To execute large projects with ease, you need to have a solid project infrastructure in place. This emphasizes the role of the Project Management Office (PMO) which coordinates all PPM processes, ensures all data is made available on time, and facilitates additional project improvements.
  • Benefits Management is Becoming Important: Companies invest in projects for business benefits. With increasing competition and margins under pressure, enterprises are focusing more on project ROI and constantly monitoring whether the predicted project benefits are being fully realized.
  • Project Automation is In: Large projects are becoming more complex and there are also interdependencies between projects. This makes it essential to tightly manage portfolio processes and execution of projects. The need of the hour is therefore for greater transparency and deeper insight. This is paving the way for sophisticated automation of PPM processes to save on resources, automate reporting cycles, and avoid human errors.

Potential Issues in Adopting PPM Software

The following issues can prevent your company from successfully adopting and using PPM software:

  • In-House Politics: Ingrained company culture can be an obstacle to the adoption of any new technology including PPM software. To overcome this issue, you need to take all stakeholders on board and convincingly educate them on the value and benefits of using PPM software. You can even appoint a PPM ‘evangelist’ for the cause.
  • Failure to Tackle Staff Resistance: Resistant employees can lead to the downfall of your plan to use PPM software effectively. If your staff has a low level of program and project management maturity, then you may need to look at options like outsourcing your PMO functions or hiring external experts.
  • Big Brother is Watching: Your business may require to collect timesheet data to keep track of employee productivity and ensure effective utilization of manpower. However, your employees may think the company is acting like a big brother and watching over them with an eagle eye. To relieve their apprehensions, you need to educate your staff about the benefits of PPM software such as increased utilization and productivity, and that timesheet data is important for analyzing portfolio health and tracking project progress.

We hope this buyer’s guide has helped you in identifying the main features to look for in PPM software. Be clear about your business needs and do your homework thoroughly to zero in on a suitable PPM software for your organization.

List of Project Portfolio Management (PPM) Software Companies

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Our Score Read More

Our platform utilizes our special SmartScore™ mode to evaluate all the services in the Project Portfolio Management (PPM) Software category in orded to help you pick the best possible software. It pays attention to the following aspects: essential features, collaboration tools, custom elements, integration, simplicity, customer support, security, support for mobile devices, general media ratings. At the moment, Wrike is the leader in this category and our experts are really satisfied with it. After detailed research and analysis it had the best results among its competitors and our experts strongly suggest that you include it as one of the alternatives for your business.

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A summary of general user satisfaction with the services in our Project Portfolio Management (PPM) Software category based on our unique algorythm that analyzes customer reviews, comments and opinions across a broad range of social media sites to help you make an educated purchase choice.











Pricing Read More

Every vendor in the Project Portfolio Management (PPM) Software category will provide a different set of pricing packages for its app and each package will include a unique set of tools. Below we list the overal pricing for the cheapest package offered for each product. Please note that advanced features may have an extra cost.










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A summary of what type of devices and operating systems are supported by these B2B tools in the Project Portfolio Management (PPM) Software category, including mobile platforms and web-based solutions.






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Check which languages and countries are served by the best B2B solutions in the Project Portfolio Management (PPM) Software category, including apps designed for international markets and prepared for multi-cultural groups of employees.








Pricing Model Read More

Find out what pricing plans are offered by the vendors in the Project Portfolio Management (PPM) Software category to see which one suits your business requirements and budget best. Keep in mind that some apps can provide free or freemium accounts for you to try out first.


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Customer Types Read More

A brief look at what types of companies a specific B2B solution in the Project Portfolio Management (PPM) Software category aims for, from small businesses and non-profits to big enterprises.

Small Business

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An overview of what types of product deployement are provided by every B2B vendor in the Project Portfolio Management (PPM) Software category. Even though almost all modern SaaS services are cloud-based there are solutions might offer an on-site deployment model too.

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Open API