What is Task Management Software?

Task management software helps you to execute large projects effectively and on schedule. The system helps you to generate feasible targets and deadlines in line with the data you include in the application. Plus, you can link interdependent tasks for the purpose of seeing the whole picture and to make sure your team members balance, and not contradict, their deliverables. You can use task management software to predict problems and opportunities, and reorganize your methods and resources according to the changing circumstances. The system can help you to achieve your goals and objectives no matter what type of project you use it for. Before you make a final investment decision, try out the free trials of the top-rated apps, in particular Wrike which has been selected as the leader in this category.

Most Popular Task Management Software

Wrike reviews

Our Score 9.7

User Satisfaction 99%

A winner of 2016 Best Project Management Software Award. It lets you prioritize your assignments, monitor updates in real time, and give timely feedback. Read Reviews

dapulse reviews

Our Score 9.5

User Satisfaction 95%

daPulse is a collaboration and communication app you can use to get your team members working efficiently in sync from a single platform. Read Reviews

Zoho Projects reviews
Zoho Projects

Our Score 8.5

User Satisfaction 99%

Zoho Projects won our 2016 Expert's Choice Award. It's a free online project planning and collaboration software tool that helps to get your projects done faster. Read Reviews

Azendoo reviews

Our Score 8.5

User Satisfaction 100%

Azendoo groups all your teamwork in one place so that you can plan, share and get organized, together. Read Reviews

Taskworld reviews

Our Score 9.2

User Satisfaction 100%

Winner of our Expert's Choice Award. A cloud-hosted visual task management and planning application used by hundreds of prominent names in the corporate world. Read Reviews

Asana reviews

Our Score 9.6

User Satisfaction 96%

Winner of our Expert's Choice Award. Asana is a popular task and project management tool that allows for an easier team collaboration and communication. Read Reviews

JIRA reviews

Our Score 9.4

User Satisfaction 99%

JIRA is a project management software that is quite popular among many companies including top brands such as eBay and Cisco. Read Reviews

Clarizen reviews

Our Score 9.5

User Satisfaction 100%

Award-winning social collaboration and powerful project management software to build high-performance teams & achieve operational excellence. Read Reviews

Projectplace reviews

Our Score 8.9

User Satisfaction 99%

Winner of 2016 Best Agile Project Management Software Award. A collaborative tools that enables people and organizations to reach their goals and complete projects. Read Reviews

Mavenlink reviews

Our Score 8.9

User Satisfaction 99%

A simple, intuitive platform to manage all team and project activities. Read Reviews

Workfront reviews

Our Score 8.8

User Satisfaction 94%

Workfront is the only solution that expertly manages all of your work not just projects. Read Reviews

Trello reviews

Our Score 9.2

User Satisfaction 97%

Trello makes use of the idea of boards for projects and cards for tasks to create an efficient collaboration platform. Read Reviews

How To Choose The Best Task Management Software

There are numerous task management software applications available in the market. This makes it hard to sort out the good ones from the average online apps. This buyer’s guide gives you tips on the list of features to look for while you go about selecting the best Task Management Software for small business, medium-sized companies, or large enterprises.

Get to know each product with free trial

The best way to start is to sign up for the free trial plans of popular task management software applications to check out the main functionalities of each system. The free trial plans give you ample time to gauge the strengths and drawbacks of each app and understand how the best Task Management software can benefit your company. Register and try out the following task management apps that have received a high SmartScore and customer satisfaction rating: Wrike reviews, Clarizen, JIRA, Projectplace, Mavenlink, ProWorkflow, Guru Technolabs PMS, and WorkflowMax.

Targeted Businesses

  • Freelancers and small teams can use task management software to boost their productivity.
  • Medium-sized companies and large multi-departmental enterprises can also use the solution for increased efficiency.

What are Examples of Task Management Software?

  • Wrike: Wrike is a widely used project management application that enables multifunctional teams to collaborate and complete their work effectively in one place.
  • Clarizen: Clarizen is used by many Fortune 500 companies as it combines powerful project management with social engagement.
  • Trello: Trello is a collaboration software that helps users to discuss projects in real-time. It keeps everybody in the loop through email notifications, activity log, and task assignments.
  • JIRA: JIRA has been created to help users capture, assign, and set priorities to their project tasks.
  • Projectplace: Projectplace offers useful business management tools, real-time communication functionality, and online collaboration features.  

Types of Task Management Software

Most task management apps can be used in range of different companies, but some software programs are more suited to specific industries. For instance, a software company will need a task management app like Trello that supports agile development methodology. On the other hand, companies in the construction sector require an industry-specific software that offers more project management features.

Key Features of Task Management Software

  • To-do lists – You can prepare to-do lists to prioritize and complete tasks on time
  • Audit trails – Helps to ensure compliance with regulations
  • Mobile support – Mobile apps enable users to access the system on the go
  • Integrations – Integrations with third party apps boost efficiency and productivity
  • Document control – Control access to documents based on user role

Benefits of Task Management Software

  • Helps you assign, prioritize, and organize tasks, all from a central location
  • Allows you to set milestones and goals, manage deadlines, and keep track of deliverables
  • Breaks down big projects into smaller related and dependent tasks
  • Removes the need to remember all tasks and sends you timely reminders to boost your productivity
  • Integrates all tasks to provide a quality product for the clients with reduced cost

Market Trends

Most task management apps have a monthly subscription pricing system that is based on the number of users who access and use the software. If you expect to add more number of users, then you should calculate beforehand what the cost will be to avoid unexpected surprises.

Another trend is the availability of open-source and free task management apps. These systems are ideal for smaller teams, but they do not provide regular updates or guaranteed support. Free and open-source apps also throw up security concerns, which is important if your project involves sharing important files.  

Potential Issues

  • Email Notification: In most task management apps, notifications are done by email. This means you need to keep checking your email often to keep track of updates. To solve this issue, there needs to be a method to notify about task updates without depending on email. Vendors can consider developing a desktop application that you can keep open to get instant notifications.
  • No Way to Put Up Asynchronous Communication: Another drawback is in most task management apps you cannot put up status updates for asynchronous communication. This means you can only communicate about projects and tasks, but if you wish to send out an update saying you are travelling or going away for a couple of hours, you cannot do so. Vendors should look into this issue too and provide a suitable solution to it.

We hope this buyer’s guide has adequately informed you about the pros and cons of task management software. Be clear about your needs and then go about selecting a suitable application that fulfills all your requirements.

List of Task Management Software Companies

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Our Score Read More

Our website utilizes our proprietary SmartScore™ approach to examine all the solutions in the Task Management Software category so that we can help you decide on the best possible service. It includes the following factors: core modules, collaboration features, custom elements, integration, intuitiveness, help & support, how secure a software is, support for smartphones and tablets, scores in other media. Currently, Wrike is the leader in this category and our experts are really satisfied with it. Following extensive research and analysis it received the best results among its competitors and we strongly suggest that you consider it as one of the alternatives for your business.

User Satisfaction Read More

An overview of general user satisfaction with the solutions in our Task Management Software category based on our unique algorythm that finds customer reviews, comments and opinions across a wide set of social media sites in order to help you make an informed investment decision.











Pricing Read More

Each vendor in the Task Management Software category will have a different set of pricing plans for its app and each package will include a unique set of elements. Below we list the overal pricing for the cheapest plan offered for each app. Keep in mind that advanced features may cost extra.











Devices Supported Read More

An analysis of what kind of devices and operating systems are supported by these B2B tools in the Task Management Software category, including mobile platforms and web-based solutions.






Laguages Supported Read More

Check which languages and countries are served by the top B2B solutions in the Task Management Software category, including spftware intended for international markets and created for multi-cultural groups of employees.








Pricing Model Read More

Find out what pricing packages are provided by the vendors in the Task Management Software category to see which one matches your business preferences and budget best. Keep in mind that some software can support free or freemium accounts for you to test first.


Monthly payment

One-time payment

Annual Subscription


Customer Types Read More

An analysis of what kinds of customers a selected B2B software in the Task Management Software category is designed for, from small businesses and non-profits to big enterprises.

Small Business

Large Enterprises

Medium Business


Deployment Read More

An overview of what types of product deployement are provided by every B2B vendor in the Task Management Software category. Although most of modern SaaS solutions are cloud-hosted some solutions may offer an on-site deployment model as well.

Cloud Hosted

On Premise

Open API