Web Based Collaborative Project Management: How To Pick A Cheap Vendor With Online Features?

Since 2012, Ronald serves as a manager for a small business based in Texas that sells and delivers vegetables and fruits in the top restaurants and cafes in the area. He is thinking of getting a web-based collaborative project management software solution for his company but he is not sure if he is making a good decision. He asks—

“Hi. I work as a manager for this Texas-based company that delivers vegetables and products to various food establishments. I am thinking of getting a web-based collaborative project management software tool for our business. I have already read an online comparison of web-based collaborative project management software solutions, but I would like to know more tips that are fairly easy to understand when getting one. Thanks!” – Ronald, TX

Thank you Ronald for the question. By the way, if you are also thinking of improving the accounting system in your organization, feel free to visit our free side-by-side comparison of the best accounting applications.

Choosing the right web-based collaborative project management software solution for your company and how to get the staff to use it efficiently are two crucial factors that determine the success of the solution. Even if you have the most amazing software in the world, it will not help your company finish projects faster and more efficiently if you or your employees are not using it.

Here are three tips to get the most out of a web-based collaborative project management software solution.

1. Begin your search with a needs analysis

What is the right project management solution for you? How do you find the right one? Solutions come in all shapes and sizes. The most crucial step you should do is to assess the kind of project management as well as the collaboration your organization needs.

Some of the questions you need to be asking when doing a review of your web-based collaborative project management software needs:

• Are all the projects you need to address internal in nature, or you need the solution when working with external clients or vendors?
• Do you want to delegate tasks and deliverables? Or do you just want a space where everyone in your organization can collaborate?
• Will the projects involve budgeting and invoicing?

2. Check if the software is user-friendly

Check for a software solution that is easy to use and flexible enough to be used in your existing organizational practices. If the solution is not user-friendly or very hard to use in your daily operations, then no matter how outstanding the solution is, the tendency of the employees is not to use it.

If it is possible, use a demo version of the software at first to see how your team adapts to it. After a period of time using the software, ask your key employees on what they think about the software and if it addresses your organization’s needs.

3. Choose a solution that can scale

Pick a solution that grows along with your company’s progress. Check if the project management solution has additional features and functionalities that you might need in the future.

There is an interesting discussion posted on IT world on when it is time to use a project management software solution which you might find interesting. The Houston Chronicle explains in full detail the benefits of using a project management software tool for your company.

By Stephanie Seymour

Stephanie Seymour is a senior business analyst and one of the crucial members of the FinancesOnline research team. She is a leading expert in the field of business intelligence and data science. She specializes in visual data discovery, cloud-based BI solutions, and big data analytics. She’s fascinated by how companies dealing with big data are increasingly embracing cloud business intelligence. In her software reviews, she always focuses on the aspects that let users share analytics and enhance findings with context.