Find out more about Time Tracking Software
What is Time Tracking Software?
Time tracking software helps you to manage even complicated projects effortlessly and on time. You can use it to create helpful targets and deadlines according to the info you enter in the system. Moreover, you can easily link interdependent assignments and tasks to view the complete picture and to ensure your company’s business units balance and not contradict their deliverables. Another facilitating circumstance is that you can anticipate issues and situations beforehand and modify your procedures and resources to meet positive as well as negative scenarios as they arise. Regardless of what type of project your team is involved in, time tracking software can help you complete it according to plan. In fact, you can learn more before choosing a suitable product by looking at the leading platforms we've listed in this category, including Clarizen which is the current front-runner in the group.
Most Popular Time Tracking Software
Best Time Tracking Software
How To Choose The Best Time Tracking Software
Both large and small business holders would agree that time is a billable category, which makes it equally accountable for success as amounts and prices. Time makes for one of the most critical assets of every company and individual, and it is therefore often the distinctive money-maker with decisive impact on the productivity of every project.
How does time make money? To start, tracking time helps you stay in control of your performance, foresee and respect deadlines, and give every online activity the attention it deserves. Unfortunately, hard-working managers often neglect the cost of copying Excel hours, or rely on their memory to evaluate billing activities, and struggle to identify just afterwards why an apparently awesome idea didn’t work out. Further on, time is critical for transparency, since once tracking of all your activities is over, you have your hands full of usable data to evaluate engagement profitability.
Needless to say, there is no such strategy as time tracking to ensure insight on customer behavior. Another distinctive advantage of time tracking is that you get the maximum from your staff, as you can easily calculate utilization rate, and reward the ones being most productive to your mission. Finally, time is an indispensable resource for projecting long-term goals, as making decisions without a clear timeframe equals walking on thin air.
Get to know each product with free trial
Best time tracking software systems can cost an arm and a leg, so you better check them out before making a final decision. Major providers in the industry offer an average of 30 unpaid trial days, and full access to the product’s features, so accept nothing less than that. To start, you can register for the free trials of the following apps which have received an impressive SmartScore and user satisfaction rating and choose the best time tracking software for enterprises or SMBs: Clarizen reviews, Mavenlink, ProWorkflow, WorkflowMax, When I Work Time Clock, Yaware.TimeTracker, and Output Time.
- Freelancers and small business owners can use time tracking software to bill their clients.
- Medium-sized companies and large organizations can also use the software to streamline billing and convert time into money.
- HR departments, workforce administration buyers, and self-employed/solopreneurs use time tracking solutions to utilize their time efficiently.
What are Examples of Time Tracking Software?
- Clarizen: This software is used by numerous Fortune 500 companies as it merges robust project management with social engagement.
- Mavenlink: It is a simple, intuitive product that enables companies to manage all project and team activities.
- Workfront: Formerly called AtTask, Workfront is a widely used project and work management solution.
- Harvest: Harvest is a web-based business management software that offers a useful time tracking tool to individuals and businesses.
- Paymo: Paymo is an easy-to-use online project management, invoicing, and time tracking application.
Types of Time Tracking Software
There are two main types of time tracking software:
- Timesheet – Allows users to manually record time spent on doing tasks.
- Time tracking/recording – Automatically records work done on a computer.
Time tracking software can be standalone systems used to record timesheets and produce reports or integrated with accounting, billing, project management, payroll, and resource scheduling systems.
Key Features of Time Tracking Software
This is your current situation: there is a multitude of online time-tracking services for you to touch and go, trying to prod you into long-term subscriptions with marvelous promises. Obviously, we cannot go that deep into the necessity of every business out there, and point out a single program as being ‘the one’, but we can certainly make a list of essential features and components that are common to best Time Tracking Software systems:
Scalability: You can’t expect time tracking software to match your business if you’re the size of Coca Cola, but you’re absolutely entitled to it anywhere below Coca Cola’s requirements. The first recognition stamp of great software is configuration, underlining that they have thought of every business out there, be that two partners launching their design brand, or an automotive giant with 10,000 employees. When it comes to scalability, one just doesn’t compromise.
Solid integration: Using time-tracking software that is not integrated with the rest of your apps is a paradox: you’re wasting time entering data in order to save time calculating it, which brings you exactly nowhere. Therefore, check whether the tracker you like so much can handle your CRM, HR, payroll and similar tools.
A strong reporting capacity: The biggest benefit of gathering whatever data under one roof is being able to use it in future, which is why we emphasize the need for a time-tracker to do reporting. By reporting, we don’t only mean producing schedules and graphics, but summarizing them on comprehensive templates which you wouldn’t have to do on your own. Isn’t it all about saving time?
Tasks segmentation: Instead of projects, the tool is supposed to plan, manage, and process work on task level, calculated in units or hours, and scheduled with exact starting/ending points. You should be able to categorize and prioritize tasks in groups, and to add references and tags when necessary.
Benefits of Time Tracking Software
Manual and smart timing: You should be able to enter your starting/finishing times manually, and to record the pauses you’re making in order to know how much time exactly you spent per task. Smart timers, on the other hand, will provide you with reminders which detect these times.
Robust database and search filters: The mere fact that you’re analyzing your business through the prism of time means that you intend to reuse the data the system is going to detect, as for instance the number of overdue invoices, weekly/monthly working hours, expenses per time unit, employee productivity, etc. The role of your time-tracker is to summarize and keep this data in a secure database, with a functional filter to help you locate any piece of information.
Mobile-friendliness: Mobile friendliness is not just desirable, but obligatory. Why would you run to the office each time you need information, when you can simply log in on your mobile device and find it? It is a good way to keep schedules with you, instead of remembering when somebody left the office or came back, and could mean the world when working in the field.
Time-tracking software of the future
The competitive spirit between proven software producers is warming up, and they’re becoming aware of the fact that they need to add extra benefits to basic scheduling in order to stand out from the crowd. Therefore, it might be a good idea to look for a program that generates invoices, manages contacts, and tracks several activities (events, meetings, expenses, etc.).
Things that can go wrong when choosing a time-tracker
Many time-tracking tools are flawed, to say the least, due to a batch of common mistakes that occur when a time counter is developed by a team that never counted time for personal purposes. This market is crowded with undercover risks which you have to examine:
They call in real-time tracking, but the format is not standardized
Don’t be diluted by ‘almighty’ programs that offer access even on platforms you’ve never heard of, because designing a single app to perform the same on all instances is practically unfeasible. These programs are based on ‘guessing’ tasks and average duration, which is why they’re vastly inaccurate.
The difference between ‘Automated’ and ‘Manual’ is not mentioned at all
You get to track time, and to report, and that’s good, but they’ve smartly avoided mentioning that you only get to track the time you’ve entered manually. Unless you submit the admin to polygraph testing, you won’t convince anybody that your periods are accurate.
You know for how long somebody is working, but you have no idea on what
There are no notes and references, so staying on top of your employee’s head to see if he’s meeting deadlines doesn’t mean anything. You won’t be able to verify what he has done, and you’ll most likely give credit to someone whose skills you don’t even know.
The price of good time-trackers
On average, solid time tracking software is supposed to cost somewhere between $50 and $1500. Note that most programs allow you to track as many employees as you need, and the price rather depends on the number of licenses you want to purchase. The approximate number of licenses is 10 for standard (cost-effective) payment plans, while every additional license is paid separately.
List of Time Tracking Software Companies
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FinancesOnline makes us of our innovative SmartScore™ method to examine all the products in the Time Tracking Software category in orded to help you decide on the best possible software. It evaluates the following factors: essential components, collaboration possibilities, customization, integration, ease of use, help & support, how secure a software is, support for smartphones and tablets, scores in other media. Currently, Clarizen is the leader in this category and we gave it the highest score in our tests. After extensive examination it received the best results among its competitors and we strongly suggest that you include it as one of the choices for your needs.
An overview of total user satisfaction with the service in the Time Tracking Software category evaluated with our unique algorythm that analyzes user reviews, comments and opinions across a broad set of social media platforms in order to help you make an informed buying decision.
Each vendor in the Time Tracking Software category will offer a different set of pricing plans for its service and every plan will include a varied group of tools. Below we list the general pricing for the cheapest plan offered for each app. Keep in mind that advanced features may have an extra cost.
An overview of what kind of devices and operating systems are supported by the listed B2B solutions in the Time Tracking Software category, including mobile platforms and web-based solutions.
Check what languages and geographies are served by the popular B2B apps in the Time Tracking Software category, including apps intended for international markets and created for multi-cultural teams of employees.
Examine which pricing plans are provided by the vendors in the Time Tracking Software category to check which one suits your business preferences and expenses best. Be aware that some services can offer free or freemium accounts for you to test first.
A brief look at what types of clients a given B2B solution in the Time Tracking Software category is designed for, from small businesses and non-profits to big enterprises.