What is Time Tracking Software?

Time tracking software helps you to manage even complicated projects effortlessly and on time. You can use it to create helpful targets and deadlines according to the info you enter in the system. Moreover, you can easily link interdependent assignments and tasks to view the complete picture and to ensure your company’s business units balance and not contradict their deliverables. Another facilitating circumstance is that you can anticipate issues and situations beforehand and modify your procedures and resources to meet positive as well as negative scenarios as they arise. Regardless of what type of project your team is involved in, time tracking software can help you complete it according to plan. In fact, you can learn more before choosing a suitable product by looking at the leading platforms we've listed in this category, including Clarizen which is the current front-runner in the group.

Time Tracking Software

Top 10 Most Popular Time Tracking Software

Wrike reviews

Our Score 9.7

User Satisfaction 99%

Wrike is a winner of the 2017 Best Project Management Software Award. It lets you prioritize your assignments, monitor updates in real time, and give timely feedback. Read Reviews

Clarizen reviews

Our Score 9.3

User Satisfaction 100%

Clarizen is a social collaboration and robust project management software that helps companies to build high-performance teams and achieve operational excellence. Read Reviews

ConnectWise Manage reviews
ConnectWise Manage

Our Score 8.8

User Satisfaction 94%

ConnectWise Manage is a compact business suite that combines projects, services, marketing, sales, and finance in a single package. Read Reviews

Zoho Projects reviews
Zoho Projects

Our Score 8.5

User Satisfaction 99%

Zoho Projects is a free online project planning and collaboration software tool that helps to get your projects done faster. Read Reviews

ProWorkflow reviews

Our Score 8.5

User Satisfaction 100%

ProWorkflow is a software tool that focuses on visibility and control to help you collaborate seamlessly with your teams, using scalable features that match your business needs. Read Reviews

Basecamp reviews

Our Score 9.1

User Satisfaction 100%

Basecamp is a software app that helps you wrangle people with different roles, responsibilities, and objectives towards a common goal: finishing a project together. Read Reviews

Mavenlink reviews

Our Score 8.9

User Satisfaction 99%

Mavenlink is a simple, intuitive platform that businesses can use to manage all team and project activities. Read Reviews

ClickTime reviews

Our Score 8.9

User Satisfaction 91%

ClickTime is a robust web-based time tracking platform that simplifies the way you manage your time and expenses. Read Reviews

Workfront reviews

Our Score 8.8

User Satisfaction 94%

Workfront is the only solution that expertly manages all of your work not just projects. Read Reviews

Time Doctor reviews
Time Doctor

Our Score 8.7

User Satisfaction 92%

Time Doctor is an accurate time tracking software that provides detailed analytics of where time is spent in the work day. Read Reviews

How To Choose The Best Time Tracking Software

Both large and small business holders would agree that time is a billable category, which makes it equally accountable for success as amounts and prices. Time makes for one of the most critical assets of every company and individual, and it is therefore often the distinctive money-maker with decisive impact on the productivity of every project.

How does time make money? To start, tracking time helps you stay in control of your performance, foresee and respect deadlines, and give every online activity the attention it deserves. Unfortunately, hard-working managers often neglect the cost of copying Excel hours, or rely on their memory to evaluate billing activities, and struggle to identify just afterwards why an apparently awesome idea didn’t work out. Further on, time is critical for transparency, since once tracking of all your activities is over, you have your hands full of usable data to evaluate engagement profitability.

Needless to say, there is no such strategy as time tracking to ensure insight on customer behavior. Another distinctive advantage of time tracking is that you get the maximum from your staff, as you can easily calculate utilization rate, and reward the ones being most productive to your mission. Finally, time is an indispensable resource for projecting long-term goals, as making decisions without a clear timeframe equals walking on thin air.

Get to know each product with free trial

Best time tracking software programs can cost an arm and a leg, so you better check them out before making a final decision. Major time tracking software providers offer an average of 30 unpaid trial days, and full access to the product’s features, so accept nothing less than that. To start, you can register for the free trials or demo of the following platforms that have received impressive SmartScore rankings and user satisfaction rating and choose the best time tracking software for enterprises or SMBs: Clarizen reviews, Mavenlink, ProWorkflow, WorkflowMax, When I Work Time Clock, Yaware.TimeTracker, and Output Time. You can do knowledgeable comparisons of these solutions to shortlist the best ones for your needs. 

Targeted Businesses

  • Freelancers and small business owners can use time tracking software to bill their clients.
  • Medium-sized companies and large organizations can also use the software to streamline billing and convert time into money.
  • HR departments, workforce administration buyers, and self-employed/solopreneurs use time tracking solutions to utilize their time efficiently.

What are Examples of Time Tracking Software?

  • Clarizen: This software is used by numerous Fortune 500 companies as it merges robust project management with social engagement.
  • Mavenlink: It is a simple and intuitive product for small business and large companies that enables them to manage all project and team activities.
  • Workfront: Formerly called AtTask, Workfront is a widely used project and work management solution.
  • Harvest: Harvest is a web-based business management software that offers a useful time tracking tool to individuals and businesses.
  • Paymo: Paymo is an easy-to-use online project management, invoicing, and time tracking application.

Types of Time Tracking Software

There are two main types of time tracking software:

  • Timesheet – Allows users to manually record time spent on doing tasks.
  • Time tracking/recording – Automatically records work done on a computer.

Time tracking software can be standalone systems used to record timesheets and produce reports or integrated with accounting, billing, project management, payroll, and resource scheduling systems.

Key Features of Time Tracking Software

This is your current situation: there is a multitude of online time-tracking services for you to touch and go, trying to prod you into long-term subscriptions with marvelous promises. Obviously, we cannot go that deep into the necessity of every business out there, and point out a single program as being ‘the one’, but we can certainly make a list of essential features and components that are common to best Time Tracking Software systems:

Scalability: You can’t expect time tracking software to match your business if you’re the size of Coca Cola, but you’re absolutely entitled to it anywhere below Coca Cola’s requirements. The first recognition stamp of great software is configuration, underlining that they have thought of every business out there, be that two partners launching their design brand, or an automotive giant with 10,000 employees. When it comes to scalability, one just doesn’t compromise.

Solid integration: Using time-tracking software that is not integrated with the rest of your apps is a paradox: you’re wasting time entering data in order to save time calculating it, which brings you exactly nowhere. Therefore, check whether the tracker you like so much can handle your CRM, HR, payroll and similar tools.

A strong reporting capacity: The biggest benefit of gathering whatever data under one roof is being able to use it in future, which is why we emphasize the need for a time-tracker to do reporting. By reporting, we don’t only mean producing schedules and graphics, but summarizing them on comprehensive templates which you wouldn’t have to do on your own. Isn’t it all about saving time?

Tasks segmentation: Instead of projects, the tool is supposed to plan, manage, and process work on task level, calculated in units or hours, and scheduled with exact starting/ending points. You should be able to categorize and prioritize tasks in groups, and to add references and tags when necessary.

Benefits of Time Tracking Software

Manual and smart timing: You should be able to enter your starting/finishing times manually, and to record the pauses you’re making in order to know how much time exactly you spent per task. Smart timers, on the other hand, will provide you with reminders which detect these times.

Robust database and search filters: The mere fact that you’re analyzing your business through the prism of time means that you intend to reuse the data the system is going to detect, as for instance the number of overdue invoices, weekly/monthly working hours, expenses per time unit, employee productivity, etc. The role of your time-tracker is to summarize and keep this data in a secure database, with a functional filter to help you locate any piece of information.

Mobile-friendliness: Mobile friendliness is not just desirable, but obligatory. Why would you run to the office each time you need information, when you can simply log in on your mobile device and find it? It is a good way to keep schedules with you, instead of remembering when somebody left the office or came back, and could mean the world when working in the field.

Time-tracking software of the future

The competitive spirit between proven software producers is warming up, and they’re becoming aware of the fact that they need to add extra benefits to basic scheduling in order to stand out from the crowd. Therefore, it might be a good idea to look for a program that generates invoices, manages contacts, and tracks several activities (events, meetings, expenses, etc.).

Things that can go wrong when choosing a time-tracker

Many time-tracking tools are flawed, to say the least, due to a batch of common mistakes that occur when a time counter is developed by a team that never counted time for personal purposes. This market is crowded with undercover risks which you have to examine:

They call in real-time tracking, but the format is not standardized

Don’t be diluted by ‘almighty’ programs that offer access even on platforms you’ve never heard of, because designing a single app to perform the same on all instances is practically unfeasible. These programs are based on ‘guessing’ tasks and average duration, which is why they’re vastly inaccurate.

The difference between ‘Automated’ and ‘Manual’ is not mentioned at all

You get to track time, and to report, and that’s good, but they’ve smartly avoided mentioning that you only get to track the time you’ve entered manually. Unless you submit the admin to polygraph testing, you won’t convince anybody that your periods are accurate.

You know for how long somebody is working, but you have no idea on what

There are no notes and references, so staying on top of your employee’s head to see if he’s meeting deadlines doesn’t mean anything. You won’t be able to verify what he has done, and you’ll most likely give credit to someone whose skills you don’t even know.

The price of good time-trackers

On average, solid time tracking software is supposed to cost somewhere between $50 and $1500. Note that most programs allow you to track as many employees as you need, and the price rather depends on the number of licenses you want to purchase. The approximate number of licenses is 10 for standard (cost-effective) payment plans, while every additional license is paid separately.

FinancesOnline.com’s time tracking software reviews and articles provide an in-depth analysis and comparison of the leading apps in this category to help you make an informed choice for your needs.

List of Time Tracking Software Companies

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Our Score Read More

Our site uses our special SmartScore™ algorithm to gather information about all the services in the Time Tracking Software category in orded to help you select the best possible application. It takes into consideration the following aspects: main modules, collaboration elements, customization, available integrations, user friendliness, help & support, how secure a software is, support for mobile devices, general media ratings. At the moment, Clarizen is the leader in this category and our experts are really satisfied with it. Following extensive research and analysis it received the best results among its competitors and our reviewers strongly suggest that you include it as one of the solutions for your company.

User Satisfaction Read More

A summary of total user satisfaction with the software in our Time Tracking Software category based on our unique algorythm that gathers customer reviews, comments and opinions across a broad set of social media platforms in order to help you make an educated investment choice.











Pricing Read More

Every vendor in the Time Tracking Software category will provide a different group of pricing packages for its product and every package will include a varied group of elements. Below we list the overal pricing for the most affordable plan offered for each product. Please note that advanced features may have an extra cost.

By quote







by quote

By quote


Devices Supported Read More

A summary of what kind of devices and operating systems are supported by the listed B2B services in the Time Tracking Software category, including mobile platforms and web-based solutions.






Laguages Supported Read More

Find out what languages and countries are supported by the popular B2B solutions in the Time Tracking Software category, including apps aimed at international markets and prepared for multi-cultural teams of employees.

Pricing Model Read More

Find out which pricing models are supported by the vendors in the Time Tracking Software category to see which one matches your business requirements and expenses best. Note that specific solutions can support free or freemium accounts for you to test first.


Monthly payment

One-time payment

Annual Subscription


Customer Types Read More

An analysis of which groups of clients a specific B2B platform in the Time Tracking Software category is designed for, from small businesses and non-profits to big enterprises.

Small Business

Large Enterprises

Medium Business


Deployment Read More

An overview of what types of service deployement are offered by each B2B vendor in the Time Tracking Software category. While the majority of modern SaaS services are cloud-hosted certain solutions may offer an on-site deployment model too.

Cloud Hosted

On Premise

Open API