Web Based Project Management Software: Online Features A Good Cloud Hosted Tool Must Have

Marianne is setting her sights to opening a clothing and accessories shop online. She is planning to keep close tabs on her operations at its infancy stage by considering the adoption of a web based project management software.

“Hi, I’m Marianne and am excited about my small business venture which we are launching soon. My best friend  pointed me to the direction of web based project management software to manage crucial aspects of my enterprise.  I want to make sure that I would not have any problems when it comes to keeping tabs of my budget, inventory, file storage and  making sure that my staff are spending time doing their work. Can you suggest some features and functions that I should look for when scouting for the software and what are some your recommended brands in the market. Hope to hear from you soon, thanks! – Marianne, HI

Hello Marianne. Planning ahead of time is a very good thing, especially when it involves your pet project . Perhaps, web based project management software can help you for every little detail that you have planned about your venture.

If you familiarize your way around the web based project management software , you will realize that it can handle every facet of your business, depending on how you customize it. If you have a website, you can coordinate with your web designer or administrator on how you can easily upload  documents and images . You can also modify your settings to allow other users to upload, comment and collaborate their own documents to the central cloud. It is because of this usability that many companies have decided to make the switch and turn to cloud collaboration.

With this software, you and the rest of your team can work simultaneously on the task at hand. Back then, in order for a task to be accomplished with good results, the group has to meet face to face. With project management software, on the other hand, meetings, file edits and transfers can be done on a virtual standpoint.

Nowadays, this kind of software is being used for two reasons. It is used within a company for accurate task collaboration from one department to another, and it can also be used on an external basis for sharing documents with clients so that you may be able to immediately receive client feedback. This makes the cloud method a highly versatile tool for companies that have many implemented applications in a business-oriented environment.

Here are some features you should look for in web based project management:

• Task management with easy editing features and all project timelines in one dashboard
• Robust time tracking that allows for easy entry into timesheet
• User profile management
• Easy sharing and uploading of files
• External collaboration feature
• Extensive contacts list with all pertinent info and integrated with apps like Google
• Full file auditability
• Resource management with workload overview of all tasks and time spent on each

Only recently did web based project management undergo rapid evolution. Back then, cloud computing was only equipped with very basic tools that had very limited features. Today, however, newer packages have been purposely made to be more document-centric in their approach. For example, some tools are very sophisticated that they have a “tag” feature that allows real-time viewing of when the other user is making any changes to the document or adding some comments to it.

By Stephanie Seymour

Stephanie Seymour is a senior business analyst and one of the crucial members of the FinancesOnline research team. She is a leading expert in the field of business intelligence and data science. She specializes in visual data discovery, cloud-based BI solutions, and big data analytics. She’s fascinated by how companies dealing with big data are increasingly embracing cloud business intelligence. In her software reviews, she always focuses on the aspects that let users share analytics and enhance findings with context.