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Buyer’s Guide To Online Project Management Software: Market Analysis & Advice

Category: Project Management Software

pms4Online project management services enable you to collaborate on and monitor various projects and tasks across all important stages, from conception to completion. Online cloud-based services are currently much better thant traditional on-premise systems.

In our buyer’s guide to online project management software we will show you how such solutions work and how they can benefit your company. Most of them are offered with flexible pricing and low monthly costs meaning the money investement on your part won’t be significant. It is even possible to try out some of these services for free before you decide to commit any money into such a tool.

Below are some tips for you to consider based on a comparison of buyer’s guides to online project management software available on the Internet to help you understand this whole market and look at the solutions that can be the perfect fit to your business needs.

Which buyer are you?

One of the first things you will be asked based from our review of buyer’s guides to online project management software solutions is this: which buyer are you? There are various types of project management solutions and what is important is that you should be able to pick a system that caters to your needs.

  • Small businesses. Many small businesses are usually looking for collaboration features, project scheduling, task management, and document-sharing capabilities. The project management solution should allow small businesses to be updated with a project or task’s current status.
  • Departmental buyers. Some firms buy software to oversee and coordinate projects for specific departments. For example, a company’s design team may look for a system that makes it easy to collaborate on some projects and lets team members share information on some design mockups. The information technology department in the same company may be looking for a project management solution that supports specific development methodologies, such as agile development. If you are purchasing for a department or various departments, you have to assure that the software program you are buying will support the project workflow or needs of a certain department.
  • Industry-specific buyers. Some industries do have specific project management issues. For example, construction project managers may look for a highly specialized software program that allows them to track job costs, allocate inventory, and review project blueprints. Some industries, such as software development firms or custom manufacturing companies, may also require a special project management solution to attend to their unique project needs. If you are this buyer, check for a great project management vendor that will be able to support the requirements particular to your industry.
Read more:  Types Of Project Management Software

Does it support a mobile application?

If your project leaders or team members who will use the project management solution spend huge amounts of time outside the office, then a reliable buyer’s guide to online project management software will tell you that you should shop for software programs that can support mobile applications. A great project management solution that has a mobile application will allow your project leaders as well as team members involved in a task or project to log issues, check the progress of a project or tasks, and create or edit important documents even if they are outside the office. Mobility equals agility, so make sure that when you look for a project management software program, it supports mobile applications that you can use. Some project management vendors offer mobile applications that can run on an iPad, iPhone, or Android device. Others have a mobile version of their applications. Be sure to include the mobile needs into consideration before shopping for a vendor.

Does it support social activity streams?

Many of today’s project management solutions incorporate social activity streams into their software features, allowing project leaders and team members to report on and share information on the status of a project or task. They can quickly send expense sheets, project approval documents, and other pertinent documents to the rest of the group or certain project members. If you think your business team would be better in executing projects with this social collaboration type, check and ask the project management vendor if their application supports such activity streams.

Does it allow you to have integration options?

An excellent buyer’s guide to online project management software solutions will tell you that there are outstanding solutions out there that can be integrated with the business applications they are using. For example, integrating the project management software you will use with your existing accounting system will let you send expense reports and other pertinent financial data to make project invoicing, billing, and financial management more fluid. If you would prefer that the project management system is integrated with the applications you are currently using, check with the project management vendor if the software does allow such integrations, as building them your own can be difficult and time-consuming.

What about the product’s price?

Price is certainly an important component because one reason why many companies look for an Internet-based solution is to reduce costs. The prices for these solutions vary widely. Some offer monthly license fees, while some based their price on the number of people who will use the product. Many solutions charge additional fees when you want more storage space or training. So before you look for a project management vendor, check the budget you have, how many people will be using the software, and the pricing methodology offered.

Read more:  Software For Cloud Project Management: 3 Easy Tips To Find What Is The Best B2C Tool For You

Is the project management software program secure?

For some companies, handing over data to such a software program may be an issue. Although you may not probably store very sensitive information such as customer lists or Social Security numbers, you will be handing over personally identifiable information. Thus, when looking for a project management solution, consider its security features.

PC Mag offers some great tools you can consider for your project management needs. Project Management Tips further gives you seven reasons why online project management rocks.

By Nestor Gilbert

Senior writer for FinancesOnline. If he is not writing about the booming SaaS and B2B industry, with special focus on developments in CRM and business intelligence software spaces, he is editing manuscripts for aspiring and veteran authors. He has compiled years of experience editing book titles and writing for popular marketing and technical publications.

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