Online Project Management System: Why Investing In A Progessional B2B Program Is Worthwhile

Category: Project Management Software

qnaWhat is a good reason for investing in online project management system? That is a question in the mind of John, who owns a small business in Philadelphia. John, who has a plastics factory in the state and employs a hundred workers, is looking at how such a tool can improve his company’s growth. He already checked online a comparison of online project management system solutions available, but he is having second doubts whether he needs one in order to make his business the best in the state. He asks—

“Hi. Do I need to invest in online project management system to have my business on top? I made a simple review of online project management system solutions available and I think we may have the budget to buy one (after trying out a free or demo version), but do you really think we need it?” –John, PA

Thanks for asking John. Before we discuss your question, check out our side-by-side comparison of some outstanding accounting applications you might want to use for your business.

Any business owner or manager knows that organizing everything and making sure they are on track is a hefty task. You check and monitor if the tasks and projects are completed within deadlines and also document the progress of your work for evaluation and see areas for improvement. Whether your operations involve manual labor or managing electronic records, as a business owner, understanding project management is necessary.

As you may know, maintaining an efficient records system can be burdensome: using logbooks and lots of paper files to document various phases of the projects and tasks and making sure everything is organized. Fortunately, we have a number of solutions available today to speed up the documentation process and reduce the paperwork needed. In fact, many companies these days are migrating their project management work to the Internet to stay organized and keep every team members updated on the progress of the projects and tasks.

This is where online project management systems come in and offer numerous advantages over traditional approaches. Here are some of these advantages.

  • Files and documents are digitized. Online organizational systems assure digitization and storage of your documents and files. No matter how complex your projects and tasks are, you can easily edit, sort, organize, save, and retrieve your files without any worries. Problems associated with the traditional management approaches such as physical loss of files, misplaced documents, or inaccurate data due to human error are minimized when you use online project management system.
  • Everyone gets updated. Many systems today offer status updates about a project or task. This feature assures you that everyone or the team members involved in a project gets updated about the progress of a task or project. This makes communication among team members or within various teams in your organization more streamlined and efficient.
  • Collaborative communication. Many of the systems available offer instant messaging programs, chat rooms, or forum boards that make communication faster and easier.
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How Stuff Works explains in greater detail why businesses should invest in such a project management system. Liquid Planner provides tips how you can train your business team to use these project management tools.

By Louie Andre

B2B & SaaS market analyst and senior writer for FinancesOnline. He is most interested in project management solutions, believing all businesses are a work in progress. No stranger to small business hiccups and drama, having been involved in a few internet startups. Prior to his for-profit ventures, he has had managed corporate communications for a Kansas City-based Children International unit.

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