Ernest has just launched his small business in construction and he is interested in making use of cloud-hosted project management software so that he won’t have to be bogged down with doing manual tasks.
“Hello. My name is Ernie, and I have just recently launched my own enterprise. I have heard from my friends who also have their own small businesses that cloud-based project management software hugely helped them with their project management concerns. I’m interested in using it but I would like to know if it really makes things easier for me or can I do without it? – Ernie, TX
Hello, Ernie. For many of today’s project managers and entrepreneurs like you, SaaS project management software has indeed been very helpful. They tend to employ SaaS project management software in order to obtain project management support. However, you need to figure out what your requirements are first.
Since there are a number of SaaS project management software that are available in the Internet at present, you need to make a thorough comparison ; weigh each of them in order to determine which one is best for you and your business needs. Each of these services have their own weaknesses and strengths and some very unique features. This is why you need to know which one is the best for you before honing in on particular SaaS project management software.
It should be easy and simple for you to break down your requirements, making them as detailed as possible. The best way to do this is to try to identify the high level requirements of your company. This way, you get to evaluate the top services that are promised by the software that you are trying to compare. For instance, you might be able to find some candidate services based on the actual scope of the needs of your project, such as department level, enterprise or multi-client management, and project-specific.
A software that offers project-specific service is often limited to a single project that involves a team. Pricing is usually cheap at this level, if not a free trial is sometimes offered. Oftentimes, such software has relatively narrow reporting requirements, with access quite limited to only the project team members. If this is what you have in mind, then this might be the perfect project management solution for you.
There are also other SaaS project management software that focus on multiple projects, otherwise termed as department level. If your enterprise tends to have its attention on more than one project, you might want to consider software that offers this particular service. Although it can address team projects on a multiple level, it is still capable of basic reporting requirements and a relatively limited scope of potential users. A bonus that a department level SaaS project management software may have over the project-specific one is that the former allows employees to show their project managers the breakdown of the time that has been allocated to them for certain multiple projects.
Lastly, enterprise project management SaaS software is most likely the most complex of the bunch. They involve advanced reporting, unlike the other two that only offers basic reporting services. Additionally, this type of SaaS project management software also provides project management support for portfolio management, apart from common multiple projects.
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